The certification protocol for suitability for the position held is a document that confirms the objectivity of the assessment of the employee’s qualifications. We'll tell you what to consider when drawing up the document. Download a sample certification protocol for suitability for the position held.
From the article you will learn:
Why do they draw up a certification protocol for suitability for the position held?
Certification of employees for compliance with their positions is carried out in the organization annually according to the approved schedule. The procedure is regulated by local regulations, for example, the Regulations on Certification.
The main purpose of such assessment activities - determine the level of qualifications of employees and their compliance with the requirements for the positions they occupy.
The level of qualifications of employees is assessed by a specially created commission, the composition of which is approved by the head by his order. Read more about composition of the commission read the material “Personnel Systems”. The result of the assessment of each employee is documented in a certification protocol for suitability for the position held.
Example
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The decision made by the commission and recorded in the minutes may have the following wording:
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During certification, if you approach the procedure informally, you can objectively determine the business qualities of employees and evaluate the results of their work. Therefore, based on its results, the organization’s management can decide:
- about promotion or demotion;
- relocation of employees;
- the need for their training
- dismissal of an employee for inadequacy of the position held or insufficient qualifications (clause 3 of Article 81 of the Labor Code of the Russian Federation).
A management decision, if it is not made in favor of the employee and, especially if it concerns dismissal, can become a reason for conflict and a labor dispute. To avoid this and legally use performance appraisals as an effective HR tool, ensure the legitimacy of the procedure.
Labor disputes: avoid, resolve, prevent consequences
Tatyana Korshunova, leading researcher at the Institute of Legislation and Comparative Law under the Government of the Russian Federation, lawyer
What to consider when drawing up a certification protocol for compliance with the position held and other certification documents
In the Labor Code, certification is mentioned only as a reason for which an employee can be dismissed at the initiative of the employer for inadequacy for the position held. The authority to develop regulations for assessing the qualifications of employees rests with the employer.
As a rule, it is the HR service that management instructs to draw up the Certification Regulations and develop requirements for the preparation of the necessary package of documents, including samples:
- order for certification;
- notification sent to the employee who is to undergo certification;
- certification schedule;
- certification protocol for compliance with the position held;
- certification sheet.
The validity of the results of assessment activities and decisions made on their basis will be ensured by strict adherence to the approved certification procedure. How carry out the certification correctly in accordance with labor legislation, experts from Personnel System will tell you.
When drawing up the Regulations and other forms of documents, as well as when filling them out, do not use terms that are not mentioned in the legislation.
Example
What does the certification protocol for suitability for the position contain?
There is no unified form of minutes of the meeting of the certification commission. The protocol is drawn up in free form. We recommend using GOST R 7.0.97-2016. The legal significance of the minutes of the meeting of the certification commission is confirmed by filling out the required details, which include:
- Business name;
- document's name;
- place, date and time of certification.
Sample certification protocol for suitability for the position held.
Introductory part of the protocol
In the introductory part of the document, provide a list of persons who were present at the certification, indicating their positions. Indicate the surnames and initials of the chairman of the commission, its members and secretary. In the same part, write down the agenda for the meeting after the word “Listen.”
Main part of the protocol
The second part of the certification protocol for suitability for the position held contains a description of the meeting, a list of questions asked and answers to them, and the course of discussion of the results of the qualification assessment.
After the words “Resolved” or “Decided” in this part of the protocol, record the decision made regarding the employee.
Note! If a large number of employees undergo certification during a commission meeting, document the list of questions asked to them and the answers received as separate attachments.
Inform employees of the commission's decision. If one or two people have been certified, they can put their signatures under the text of the protocol and the signatures of the commission members. When several employees were certified at one meeting, their individual results are documented in the form of an certification sheet.
ORDER
On the certification commission for conducting certification of teaching staff in order to confirm compliance with the position held
In accordance with Article 49 of the Federal Law of the Russian Federation dated December 29, 2012 No. 273-FE “On Education in the Russian Federation”, Order of the Ministry of Education and Science of the Russian Federation dated April 7, 2014 No. 276 “On approval of the Procedure for certification of teaching staff organizations carrying out educational activities" in accordance with the Regulations "On the procedure for conducting certification of teaching staff in order to confirm compliance with the position held", approved by order for the School-Gymnasium No. 3 dated 01/12/2014. to organize certification of teaching staff in order to confirm compliance with the position held
I ORDER:
To create, starting from October 2017, a certification commission to conduct certification of teaching staff in order to confirm compliance with the position held (hereinafter- Certifying commission).
Approve the composition of the Certification Commission (Appendix 1).
Approve the list of teaching staff subject to certification for compliance with the position held in the 2017-2018 academic year (Appendix 2).
Approve the schedule for certification for compliance with the position held in the 2017-2018 academic year (Appendix 3).
Determine the function of the Certification Commission to consider the issue of hiring teaching staff whose qualifications do not meet the requirements of the qualification characteristics.
Control over the execution of the order is entrusted to the Deputy Director for Internal Affairs Moskalets N.V.
Director N.B. Radchenko
Familiarized with N.V. Moskalets
Appendix 1 to the order
from 04.10. 2017 No. 264
COMPOUND
certification commission for certification of teaching staff in order to confirm compliance with the position held
Full name
Job title
Status
Kobets Lyubov Alexandrovna
Chairman of the certification commission
Moskalets Natalya Vitalievna
Deputy Director for Educational Work
Secretary of the Attestation Commission
Vlasova Natalya Anatolevna
Deputy Director for Educational Work
Deputy Chairman of the Attestation Commission
Dovga Olga Alexandrovna
Chairman of the trade union committee
Member of the commission
Radchenko Natalya Borisovna
director
Member of the commission
Znaesheva Tatyana Viktorovna
Head of the Ministry of Natural Sciences and Mathematics
Member of the commission
Mishura Natalya Vasilievna
Deputy Director for Educational Work
Member of the commission
Director N.B. Radchenko
Appendix 2 to the order
from 04.10. 2017 No. 264
LIST
teachers subject to certification for compliance with their positions in 2017-2018.
Cholakchik Mummine Abidovna – technology teacher
Dementyeva Natalya Pavlovna – teacher - librarian
Director N.B. Radchenko
Appendix 3 to the order
from 04.10. 2016 No. 264
SCHEDULE
passing certification of teaching staff for compliance with the position held in 2017-2018.
№p/p
Full name
date
Job title
Cholokchik Mummina Abidovna
06.04.2017
Teacher
Dementieva Natalya Pavlovna
03.04.2017
Teacher-librarian
Director N.B. Radchenko
"Secondary School No. 16"
(MBOU "Secondary school No. 16")
_______________ №______
On approval of the composition of the certification committee
commissions in the 2017-2018 academic year
I ORDER:
Approve the following composition of the certification commission of MBOU “Secondary School No. 16”:
Bukharova Lyudmila Ivanovna – Deputy Director for VR, Chairman of the Commission
Tselikova Tatyana Pavlovna - English teacher, deputy
chairman of the commission
Kravtsova Olga Nikolaevna – biology teacher, executive secretary
commissions
Zlydneva Lyubov Viktorovna – primary school teacher, member of the commission
Komarova Natalya Yurievna - Chairman of the trade union committee of the Municipal Budgetary Educational Institution "Secondary School"
No. 16", member of the commission
Director T.V. Mironova
The following have been familiarized with the order:
Administration of the city of Dzerzhinsk, Nizhny Novgorod region
Department of Education of the Dzerzhinsk City Administration
Municipal budgetary educational institution
"Secondary School No. 16"
(MBOU "Secondary school No. 16")
_______________ №______
On the organization of certification of pedagogical
employees in the 2017-2018 academic year
Based on the Regulations on the procedure for certification of teaching staff of organizations carrying out educational activities, approved by order of the Ministry of Education of the Russian Federation dated April 7, 2014 No. 276, and order of the Ministry of Education of the Nizhny Novgorod Region dated October 20, 2014 No. 2307 “On the organization of certification of teaching organizations carrying out educational activities, under the jurisdiction of bodies exercising management in the field of education, and private organizations carrying out educational activities"
I ORDER:
Organize and conduct (as necessary) certification of teaching staff in order to confirm compliance with the position held in the 2017-2018 academic year.
Organize preparation for certification of teaching staff in order to establish the first (highest) qualification category in the 2017-2018 academic year
Organize an examination (internal audit) of the materials presented in the teacher’s certification portfolio at the time of submitting the application.
To the Deputy Director for Educational Work Bukharova L.I., responsible for organizing work on certification of teaching and management personnel:
Approve the work plan for preparing school leaders and teaching staff for certification in the 2017-2018 academic year (Appendix).
I reserve control over the execution of this order.
Director T.V. Mironova
The following have been familiarized with the order:
Appendix to the order
_____________________
PLAN
organization of certification of teaching staff
MBOU "Secondary school No. 16"
in the 2017 – 2018 academic year
| Completion mark |
|||
| Preparatory stage | |||
| Drawing up and approval of work plans for the preparation of certification of teaching staff | |||
| Creation of a bank of normative documentation on certification issues | As needed | ||
| Creation of a data bank on the qualification category of school employees | As of 01.09 of the current academic year | ||
| Instructional meeting with those being certified on the study of regulatory documents | As they appear | ||
| Discussion of the certification procedure, its forms and procedures at the teachers' council | 2 times per year | ||
| Practical seminar on writing an application for certification based on a portfolio of pedagogical achievements | April, September, January | ||
| Master classes for teachers in various areas of professional activity, incl. on disseminating work experience at various levels, on organizing student research activities for socially significant actions | 2 times per year | ||
| Organizational stage | |||
| Individual consultations on drawing up an application for certification for a qualification category | |||
| Acceptance of applications from teaching staff undergoing certification to confirm compliance with the position held | As received | ||
| Master classes for teachers with first and highest qualifications. category for filling out “evaluation” certification tables | September, January | ||
| Installation stage | |||
| Updating the stand “Certification of teaching staff” | September, January | ||
| Updating the page “Certification of teaching staff” on the school website | As needed | ||
| Drawing up and approval of a long-term schedule for passing certification for suitability for the position held | |||
| Drawing up and approval of a long-term schedule for completing advanced training courses for teaching staff of the educational institution | |||
| Main stage | |||
| Preparation and presentation of information on the availability of qualification categories of pedagogical workers and a mobile database, various monitoring of certification results | At the request of the Department of Education | ||
| Workshop on preparing certification portfolio documents (reports, certificates, copies of necessary documents) | As needed | ||
| Informing certified pedagogical workers against signature about the date, place and time of certification | In accordance with the long-term schedule, according to the employee’s statement | ||
| Familiarization of the certified employee with the order of the Ministry of Education and Science of the Nizhny Novgorod Region on the certification results | As received | ||
| Issuance of orders for the school on the establishment/removal of increasing coefficients for the wages of certified employees | In accordance with the long-term schedule | ||
| The final stage | |||
| Preparation of the final analytical report on the certification of teaching staff of educational institutions | As of 01.06. current academic year | ||
| Summing up and analyzing the results. Preparation of certification monitoring |
Drawing up an order for the certification of employees is a necessary part of the procedure for monitoring the level of qualifications, theoretical knowledge and practical skills of employees of enterprises and organizations. In most cases, certification is an initiative of the employer and is periodic.
FILES
Why is certification needed?
This test, which is a kind of exam, allows you to evaluate the professional training of personnel at one or another stage of work in a specific department of the company. If weaknesses are identified, thanks to such control, management has the opportunity to take the necessary measures to eliminate them in a timely manner. Certification is also a stimulating procedure for employees, helping to increase labor productivity and expand the prospects of the organization.
Restrictions when choosing candidates for certification
Not everyone can be subject to control testing. There are a number of employees who are exempt from this procedure by law. These include:
- pregnant women,
- women who have children under three years of age in their care,
- those who have worked in their specialty for less than one year.
Procedure for certification
The starting point for certification is the voluntary expression of the will of the employer. It is drawn up in the form of an order, which indicates the need for control, appoints the composition of the commission and the people responsible for executing the order.
During the certification process, members of the commission study reports submitted by employees, etc. documents, ask questions on professional topics and, based on the results of the inspection, render a verdict.
The certification procedure is recorded in a special protocol, the results are entered into the certification sheet (a separate document is drawn up for each employee), and the final conclusion takes the form of a short summary of whether a particular employee is suitable for the position held.
Appointment of the commission
As mentioned above, a special commission is appointed to conduct certification. It should include at least three people. Most often, these are representatives of different structural divisions, middle managers of the enterprise, highly qualified specialists with sufficient knowledge to adequately and fairly assess their colleagues. Sometimes the commission includes outside experts and the director of the company.
What results can certification have?
The results of the control check can be very different. The most preferable, of course, are those when all employees confirm their qualifications. But this doesn't always happen. Sometimes certification may show unsatisfactory results, after which some employees are transferred to other places, demoted or even quit altogether. However, loyal employers strive to save jobs even in such cases and send people for retraining.
Who draws up the order
Any employee of the company authorized to create such documents can directly write the order. Usually this role is played by:
- or a lawyer,
- or a HR specialist,
- or secretary.
In any case, this is an employee who has the necessary knowledge about the rules for writing orders, as well as the basics of labor and civil law. After signing, the order is always submitted to the head of the organization for signature - without his autograph it will not be considered valid.
How to draw up an order for employee certification
There is no unified form of order for employee certification, so enterprises can write it in any form or use a document template developed within the company and approved in the accounting policy.
The order must necessarily contain a number of necessary information:
- number and date of compilation,
- Company name,
- names and positions of certified employees,
- composition of the commission,
- information about the responsible executor,
- certification date.
How to place an order
The order can be written by hand or printed on a computer (the second option is more modern and widespread), but in any case it must have “live” signatures the head of the company and everyone who is mentioned in it - the autographs of the latter will confirm that they are familiar with the document.
The order can be written on a regular A4 sheet or on the company’s letterhead; it is not necessary to certify it with a seal: firstly, the order relates to the internal documentation of the company, and secondly, since 2016, legal entities have been legally exempted from the obligation to use a seal in their work and stamps.
From the point of view of office work, this document has a completely standard structure and should not cause any problems with its preparation.
- At the beginning in the middle of the line the full Company name, then below the word “Order” is written, its number according to internal document flow and the meaning is briefly indicated (in this case – about the certification of employees).
- Next enter locality, in which the enterprise is registered, and also date drawing up an order.
- After this comes the actual order. First of all, indicate
- the purpose of the certification,
- its exact date (or period, if certification takes more than one day).
This also includes employees that are subject to verification - their list can be included directly in the order, or indicated in a separate document.
- Then the text includes composition of the certification commission(positions, surnames, initials of employees are indicated), highlighting its chairman and ordinary members, a secretary is entered who will record the progress of the certification meeting and fill out certification sheets.
- A separate paragraph should delegate one of the department heads (usually the head of the HR department or deputy director of personnel) to explain to employees the rules and procedure for the upcoming certification, and set a final deadline for submitting the results of the audit to the head.
- Finally, the order establishes responsible for its implementation employee (enter his full name and position).
- The following is signed under the order:
- director of the organization,
- specialists of the enterprise included in the commission,
- the employee responsible for the execution of this order.
