Tender outsourcing– this is when one organization (or individual) provides services in the tender selection procedure. can be either partial or complete. Full support includes replacing the entire tender department in your organization with outsourcing rights.
Those clients who contact us with a request for tender outsourcing prefer to devote more time and resources to running their business. They do not have the time and specialists to study in depth the nuances and features of the procedures that are necessary to participate in auctions and competitions for attracting government contracts. Having ordered tender outsourcing from us, they calmly run their business and at the same time gradually expand it, winning auctions and competitions. They do not need to maintain a tender department and waste time on solving various organizational issues. In addition, the tender department works at full capacity mainly 4 times a year (approximately before the start of the quarter) - during the rest of the period the work is quiet, and sometimes 2-3 auctions or quotes are identified in one day, participation in which is also unprofitable for the enterprise .
We provide tender support, partial or complete, on any electronic platforms and in any regions, for any form of tender.
To order tender support, all you need is a statement in which you need to indicate what type of support you need and what search criteria you need to specify when searching for tenders.
What are we doing?
Depending on the chosen tender support, we will organize your participation in auctions and carry out all the necessary preparatory work.
- We accredit you on those electronic platforms in which you plan to play auctions.
- As the validity period expires, we will reissue it or order a new digital signature.
- We will prepare a workplace for participation in auctions.
In the future, a competent search for tenders on topics of interest to you will be conducted regularly, the data obtained will be analyzed and, together with you, a decision will be made on the feasibility or auction. If the decision to participate in the tender is positive, an auction application is prepared in accordance with the requirements of the auction documentation and, as a result, the finished application is submitted to the site within a strictly defined time frame. We monitor both the deadlines for submitting applications and the availability of money to secure applications on sites, as well as the date and time of the start of the auction. Our specialists, who have real experience in participating in tenders, will take part in auctions entirely upon themselves, having previously agreed with you on the minimum price threshold.
In order to take an active part in auctions and tenders, you need to know the current legislation and the specifics of the products offered. Our specialists have extensive experience and knowledge that has come to them over years of successful work. This is what gives us complete confidence that we will provide you with tender support in a high-quality, professional manner and within a reasonable time frame. After all, when drawing up an auction application, it is important to do it not only correctly in accordance with the auction documentation, but also to meet the exact deadline (submission of an auction application is limited by a time frame).
The price for tender support depends on the type of service chosen and how often you will need such services. Everything is negotiated individually according to current tariffs.
By ordering tender support from us, you will be sure that you will always be allowed to participate in the necessary tenders, which means you will have the opportunity to win it at a favorable price!
Outsourcing. Recently, this service has become more in demand than ever. Organizations that do not want to hire extra employees turn to specialized agencies and transfer to them part of their powers or work.
E-commerce, trading and procurement of goods and services do not remain aloof from outsourcing. It's time to look in more detail at what tender outsourcing is and who needs it.
What is tender outsourcing?
Tender outsourcing assumes that an organization that wishes to delegates its authority in matters of preparing documents, submitting applications, and participating in auctions to a third-party company with the proper experience and personnel. The work is performed on the basis of a contract and is usually in the nature of one-time transactions. This is the main difference from tender support.
It is important to emphasize that tender outsourcing is popular among Russian entrepreneurs. Many people want to participate in tenders, but not everyone can afford to hire the right employee on a permanent basis.
Tender outsourcing and its types
Depending on what services are provided to the customer, outsourcing can be full or partial:
- Full assumes that a third-party organization undertakes all functions related to the preparation of documentation, submission of requests, complaints, receipt of tender protocols and their processing.
- Partial outsourcing implies that the organization and execution of a certain stage of work is transferred to a third party: preparation of applications or complaints to the FAS, participation in courts or FAS meetings, etc.
How does tender outsourcing work?
What the contractor will do, what functions to assign to him, is determined only by the customer, based on his needs, experience in participating in tenders, and the tasks to be solved. Transfer of powers on a turnkey basis is possible. In this case, the contractor does everything: from selecting a tender and issuing an electronic signature to participating in legal proceedings, if it comes to that. If you order a full range of services, in the future you can only wait for the result.
Organizations specializing in tender outsourcing usually accept orders for work under both Federal Law-44 and Federal Law-223.
If we talk about a specific algorithm for the work of an outsourcing company, it looks like this:
- Analysis of profitability and competitiveness of the customer.
- Selection of optimal tenders taking into account the customer’s capabilities.
- Coordination with management or other responsible person of further plans. Depending on this, an application and other necessary documents are prepared.
In order for the outsourcing company to represent the interests of its customer at the auction, an outsourcing offer agreement is concluded with it, and powers of attorney are signed.
Advantages of tender outsourcing
For many, participation in tenders is an opportunity to expand sales markets and reach a new level of sales. At the same time, to fully work with tenders, specialists with relevant experience and knowledge are required.
Tender outsourcing is:
- The opportunity to use the services of professionals without employing them. It is not the salary that is paid, but the specific work performed.
- Reducing the likelihood of an application being rejected due to incorrect documentation.
- Selection of the best tenders that match the capabilities of the contractor.
- Competent preparation of documents, including requests and complaints to the Federal Antimonopoly Service or the court.
Don’t forget about the disadvantages of tender outsourcing:
- Even competent preparation of documents does not guarantee that victory will go to you.
- Regardless of the outcome of the auction, you have to pay for the services of the outsourcer.
How to choose a company for tender outsourcing?
It is important to understand that an outsourcer is not a magician or wizard. He can't wave a magic wand and make the best trades go to you. It comes from your capabilities and abilities. If you work using outdated technologies, produce a product that is not in demand, even the most experienced specialist will not force anyone to buy it from you.
But you can still give some tips on choosing an outsourcing company:
- Before you sign the contract, try to impartially assess your business, its prospects, and the demand for goods or services on the market. Over the past year or two, check how often an item similar to yours has been purchased at auction or auction. If you see what you purchased, check at what price, whether it is profitable for you. Evaluate how much the outsourcing company charges for its services, and whether you will get anything from the auction other than the glory of the winner.
- Request quotes from several organizations working in the field. Check how often they have won bids for their guarantors. If possible, talk personally with their former or current clients.
- Don’t trust too much in promises to do everything efficiently, quickly and very cheaply. In addition, if a company simultaneously works with hundreds of clients, there is a high probability that your application will remain without due attention.
- Do not trust those who say that winning the auction will be 100% yours. Victory can only be guaranteed in one case - if corruption schemes are used. If such a mechanism is revealed, instead of profit, you can get a real prison sentence.
If you are planning to participate in bidding, but understand that your own knowledge is not enough for this, contact the services of the outsourcing company Startender LLC. We told you what to look for when choosing an intermediary.
We hope our information will be useful to you.
By regularly participating in government and commercial tenders, trades, and auctions, your company will achieve a high level of income, receive stable orders and improve its rating in its field of activity. To successfully participate in large tenders, you need to have experienced tender specialists on your staff.
But this option is not suitable for all companies and entrepreneurs, and then the most optimal solution would be to transfer the entire amount of work or part of it to a remote tender department. A type of cooperation when a company delegates certain functions and tasks for supporting tenders to another organization is called tender outsourcing.
If you are interested in the services of the tender department and would like to receive more detailed information, call the phone number indicated on the website or leave your application through the online form. A specialist from the Tenkos tender consulting center will contact you as soon as possible and advise you on all issues of interest.
What are the benefits of tender outsourcing?
Tender department outsourcing should be understood as a type of support for tenders and auctions by a group of specialists who participate in tenders on behalf of your organization.
The obvious advantage of such outsourcing is that responsibilities can be transferred to the tender department in whole or in part. You can delegate only certain tasks to the specialists of the remote department or sign an agreement for full tender support.
The results of such activities are obvious - by constantly participating in trades and auctions, you will receive profitable orders for products or services, and as a result, you will increase the volume of production or services you provide.
And most importantly, when ordering a tender outsourcing service from Tencos, you can be sure that your projects will be handled by proven specialists with extensive experience in conducting and supporting tenders, knowledge of current legislation and the ability to actively participate in electronic tenders and auctions. The organization of the work of our tender department is always at a high level and results-oriented, that is, winning. Hundreds of our clients have received profitable orders and continue to sign contracts that bring them huge profits.
What functions does the tender department perform?
What does the tender department do, what goals and tasks can be assigned to it?
The tender department provides all tender services both in a complex and separately. Sometimes a customer just needs to get market research to determine the possibility of participating in tenders and auctions, but most often clients ask for help in supporting tenders.
What we can offer:
- Consultation on participation in tenders, auctions and auctions, taking into account the specifics of your activity. Selection of current tenders and their in-depth analysis.
- Preparation for participation in electronic auctions - obtaining a digital signature (EDS) and setting it up on the computer from which the auction will be conducted; accreditation on electronic platforms (ETP), including 5 federal and more than 150 commercial; consultation on working in your personal account if you plan to independently participate in electronic auctions.
- Preparation and submission of an application for participation, and, if necessary, correspondence with the organizers and a request to clarify the requirements of the technical specifications. If the application is rejected, the tender department manager prepares documentation to challenge the decision of the tender commission.
- Direct participation in the bidding and auction process with preliminary agreement on the price threshold. The customer can monitor the entire process remotely or conduct the bidding independently if desired.
- In case of winning, preparation and control of the concluded contract, legal support during the execution of the order and upon its delivery.
- For customers, the services of the tender outsourcing department consist of preparing all the necessary documentation for tenders and auctions in accordance with 44-FZ and 223-FZ. Also, the tender department can be entrusted with directly conducting tenders, evaluating applications from contractors and suppliers, conducting competitions and legal support.
The tender department, as a rule, includes a director and managers; if necessary, an estimator is involved in the work, who draws up technical specifications for customers or a technical proposal (Form 2 according to 44-FZ) for performers.
Participation in tenders and auctions with the help of the tender department is always profitable! Contact Tencos specialists for assistance, advice and training in tender processes.
You can contact the Tender Consulting Service by phone, as well as on the website, by selecting a call back or filling out an application online.
When communicating with a specialist, describe as precisely as possible what individual services you need or require comprehensive remote tender support. This will allow you to properly select specialists who will be involved in your company in the future.
The time of arrival of the specialist is agreed upon immediately during a conversation with a TENKOS employee. You can call a specialist and meet him today!
Filling out an application to call a specialist, an initial assessment of the cost of services.
A specialist’s visit to your company at the agreed time with all the necessary documents and contract.
Coordination of necessary works and services, determination of the number of required tender support specialists and the number of hours of work per month. Calculation of the final cost of services and preparation of the contract.
Direct signing of the contract, payment and execution of all work by qualified TENKOS specialists.
Hello, dear colleague! In one of my previous articles, we already discussed with you such a concept as, as well as its pros and cons. This article will also discuss tender outsourcing, since this area is currently becoming increasingly popular among procurement participants. ( Note: This article was updated on May 14, 2018).
1. What is tender outsourcing?
In one of the articles, we examined in detail the concept of “outsourcing,” which means delegation of certain types of work or projects.
In turn, this is the transfer to a third-party company on the basis of a concluded agreement of the full scope or part of the work on preparation and participation in commercial and/or government tenders.
Tender outsourcing can be considered as one of the varieties of such a service as tender support, only in contrast to it, outsourcing will be a short-term contract.
A huge number of Russian companies have already appreciated the positive side of participation in government procurement. This has helped many start-up businesses expand, get on their feet, and establish themselves in the market.
2. Types of tender outsourcing
Tender outsourcing can be either full or partial, depending on the range of services provided.
2.1 Full tender outsourcing
Full outsourcing of the tender department is a temporary department created from the staff of the contractor company and performing the entire cycle of services: from searching for tenders to subsequent actions for preparing applications, as well as appeals in case of any conflict situations. As a rule, this cooperation is short-term in nature.
2.2 Partial tender outsourcing
Partial tender outsourcing is the assistance of a contractor company at a certain stage of participation in a competition. This may include preparing an application, filing an application, preparing an appeal and representing the company’s interests at FAS meetings and so on.
Payment for this type of work is made upon fulfillment of obligations.
3. Functions and algorithm of tender outsourcing
The functions of the contracting company completely depend on which set of tender outsourcing services you choose. The contractor's employees can fully, i.e. “turnkey”, organize participation in an auction or competition, namely: they will be accredited on electronic platforms, completely relieve you from searching for the right tender according to the criteria you specify, exercise full control over the flow of funds on the electronic trading platform, and also, if If your digital signature expires, it will be reissued in advance.
Thus, they will completely relieve you and your company from the entire range of matters related to the organization and direct participation in competitions or auctions.
It is worth noting that these services are provided both under 44-FZ and 223-FZ.
As for the operating algorithm, it is quite simple. Employees of the outsourcing tender department conduct full monitoring of the company’s competitiveness to participate in a particular competition, and after selecting the necessary lots, coordinate further actions with the head of the organization or the person responsible for this area. And then, they will carry out all the necessary actions described above in the order that was agreed upon.
To prepare and participate in government procurement or commercial procurement on behalf of the company, an auction offer agreement is concluded with the outsourcer, and powers of attorney and other necessary documents are drawn up.
4. Advantages and disadvantages of outsourcing tenders
Of course, first of all, organizations that want to increase sales of their products or the volume of services provided need tender support. Also, participation in government procurement is a very good start for novice entrepreneurs who have not yet found their feet and have no experience in participating in tenders.
Tender outsourcing, in my opinion, has a sufficient number of advantages. Let's look at some of them:
- The experience of the outsourcing company’s employees allows them to perform assigned tasks professionally and correctly, and, therefore, achieve maximum efficiency;
- professional contractors can reduce the negative impacts of bidding;
- these companies adequately and clearly take into account all possible risks and subtleties of participation in commercial or government procurement;
- The contractor’s specialists are able to resolve complex situations in a short time when the tender rules are violated, and also submit appeals and complaints to the appropriate authorities if disputes arise.
One of the key disadvantages of not only attracting tender outsourcing, but also participating in government or commercial procurement is that no one will give you a 100% guarantee that your company will win a specific competition.
The downside in this situation is that even if you don’t win, the outsourcer will still have to pay. Therefore, you need to understand exactly whether you are ready to take these risks and whether the end goal justifies the money spent.
In this matter, it is very important to understand that an outsourcing company is not a magic wand. This is just a tool that will help you not get lost in such a broad issue as participation in government or commercial procurement. Below I will present you with 4 practical tips on how not to make a mistake in your choice.
Before you run to conclude a contract, analyze the market for your goods or services to understand whether there is a demand for them among commercial or government companies. Ask the company providing tender outsourcing services for a report or market monitoring for the previous year or quarter in your industry (purchase volume, average bill, frequency of tenders, etc.), and also calculate possible profits and losses and evaluate the profitability of not only participation in procurement, but also hiring a third-party company.
Before entering into a contract, carefully analyze several companies providing these services. Monitor the number of contracts won over the previous year, reviews from real clients (here I advise you to personally communicate with the clients of the outsourcing company).
In this matter, cheaper does not mean better. Quality is always highly valued. If a company has a huge flow of clients, this means that you will not receive the attention you deserve, which will result in a loss of money.
If you are guaranteed a 100% result, run from there. We have already talked to you above about the fact that when it comes to participating in government or commercial procurement, no one can know that you will win one hundred percent, and if they can, then we are talking about a corruption component. And this is punishable by criminal liability. Therefore, I strongly recommend that you avoid companies that offer a 100% guarantee of results.
Thus, if your goal is to participate and win an outsourcing tender, I advise you to take your choice of company very seriously. Finding outsourced tenders can take quite a long time.
This concludes my article about tender outsourcing. If you still have questions, ask them below in the comments to this article.
P.S.: Please rate, like, and share this article with your friends and colleagues on social networks.
The overwhelming number of private organizations take an active part in tenders - special competitions for the supply of goods or services. Some businessmen have no idea what such a procedure is; they prefer to use tender outsourcing - special support of a consulting and legal nature, in which specialists take on the search for tenders, preparation of documentation and submission of applications.
Who benefits from outsourcing and when?
The outsourcing service is an ideal option for those organizations that have opened recently. Such structures do not yet have experienced employees who are capable of making commercial purchases. Most organizations participating in tenders suffer huge economic losses because they cannot independently prepare for the auction participation procedure.
Most often, companies have to deal with a shortage of professional employees, unnecessary expenses for maintaining office space and paying workers with low qualifications. Another problem is the lack of guarantees that participation in the tender will actually be successful.
Tender outsourcing and its features
The support of tender competitions usually means professional assistance from specialists, under whose supervision organizations are able to overcome various troubles and submit a correct application to participate in the auction.
The register of activities to support organizations participating in the tender includes the following services:
- preparation of documentation and funds necessary to participate in the tender;
- provision of documents to the Federal Antimonopoly Service, resolution of controversial issues when the customer commits illegal actions;
- full management of the tender procedure on behalf of the client, carried out in accordance with the concluded agreement;
- search for competitions using automated algorithms and human resources;
- conducting auctions in electronic format using remote access techniques;
- resolution of difficulties arising during the tender process at all stages of the competition.
Who needs tender support? First of all, it is needed by enterprises intending to expand their field of activity through participation in tenders. This service is also relevant for companies that plan to optimize and expand their existing tender department. In this case, tender outsourcing has many advantages:
- inexperienced enterprise managers place the responsibility associated with enormous risk on professionals who are able to complete tasks as correctly as possible;
- professional outsourcers are able to minimize the possible negative consequences of participation in a tender;
- a company using these services will be able to gradually enter the market and clarify all the specific details of participating in tenders for government and commercial procurement;
- if difficult situations arise and tender rules are violated, specialists will be able to resolve them as soon as possible;
- transfer of authority to specialists will allow the company to achieve guaranteed successful participation in the tender.
Outsourcing of tenders
By ordering services for competitions and their further support, the client receives certain guarantees and benefits:
- all purchases are carried out as correctly as possible, while the outsourcing company tries to fulfill all the tasks assigned to it;
- the customer will pay for the service only after accepting the applications proposed by the outsourcing organization;
- All work is carried out according to strict regulations, approved in advance by both parties to the contract.
With the help of auction outsourcing used in electronic trading, you can avoid wasting time. To correctly participate in competitions, the client must thoroughly know Russian legislation, regulations for this procedure and other details. Entrepreneurs simply do not have time to study this information, which is why it is worth using outsourcing. With the help of external services, you can prevent negative consequences that may arise due to a lack of experience and skills in the market.
