The Village, with the help of experts, continues to find answers to operational questions. This time we learned how best to ask your boss for time off if you need to resolve a personal issue. work time.
Albert Mitsevich
Head of the Human Resources Department at MFC "Chestnoe Slovo"
With a standard work schedule - five days a week from morning to evening - some personal matters simply cannot be resolved outside of working hours: visits to official authorities, visits to the doctor, parent-teacher meetings at school cannot be postponed until the weekend. The need to leave work periodically arises for every employee; this is a normal everyday situation.
But don't leave workplace without permission, hoping that your superiors will not notice your absence. In order not to spoil your reputation and not provoke conflicts, explain to your boss why you need to leave right now. Your boss is a person just like you, with similar needs. Tell the truth without trying to sugarcoat the situation, and you are more likely to get his support. At the same time, it is important not to turn rare departures into a system so that work discipline does not suffer. Then you won't have any problems.
If the volume of your workload does not allow you to safely leave for personal matters, offer your boss to work out your absence on weekends or stay after the end of the working day. An alternative option may be to work from home if you need to look after a sick relative or supervise the work of a plumber. Remember that the manager is responsible for the results of his department, so offer a solution to the problem that is acceptable to both you and the company.
By showing responsibility and a desire to compensate for your absence from the workplace good result, you won’t look like a slacker and will maintain good relations with your superiors.
Irina Baeva
Managing Director of Regus in Russia
If an employee needs to leave work for personal reasons, you should not confront the manager with the phrase “I need to leave.” It is advisable to talk to your employer in advance about the need to take time off from work. If such a need arises regularly, it is worth discussing with the employer the possibility of a flexible schedule, provided that work efficiency is maintained. It is quite common practice for an employee to work outside the office one or two days a week. The arguments can be supported by numbers: 43% of office workers believe that the vacancy offered to them should include the opportunity to work outside the office. These are the results of the Regus study, in which more than 600 people took part. office workers Moscow, St. Petersburg and Yekaterinburg. Representatives of many professions can work outside their office no less effectively than while at their main workplace.
Explain to the employer that if you leave the office during working hours, you will definitely do the work at another time: working at home or staying late at work on other days. Make sure your manager knows what you've achieved while working remotely. You shouldn’t hide from your employer that you highly appreciate his willingness to accommodate you in terms of a flexible schedule or the opportunity to work outside the office for some time. Much depends on corporate culture in each specific company, But general rule is this: if the manager is confident that the employee is responsible for the assigned tasks and that the work will not suffer due to his personal affairs, it will be much easier for him to agree on such a request.
Maxim Sundalov
head of online school in English EnglishDom
Don’t be afraid to ask for time off, because unforeseen situations can happen to anyone, and the manager must understand this. To make the reason to leave early convincing in his eyes, before the conversation, put yourself in the boss’s shoes. He is responsible for ensuring that the company operates efficiently and without interruptions, and makes a profit, through which employees are paid. Therefore, it is better to prepare in advance and do everything so that your unplanned absence does not harm your work. Ideally, complete some of your tasks in advance.
And the conversation itself should also be done in advance. After all, if you didn’t show up and called after the start of the working day to say that you won’t be there today because you need to fill out some documents, this is not only a sign of disrespect, but also an unpleasant surprise for colleagues who will have to carry out your tasks. If you ask for time off a few days in advance, everything can be planned in advance.
In unforeseen situations, for example, if the temperature has risen sharply or the neighbors are flooded, of course, there are no other options, all that remains is to simply warn by phone.
Be clear and direct about the reason you need to leave. I believe that it is better to always tell the truth and not invent non-existent diseases. This way you can lose trust, because sooner or later the secret becomes clear. It is advisable to not only do some of the work, but also plan when you can complete the rest. And be ready to replace colleagues who cover you in your absence. And of course, you shouldn’t abuse it and only ask for time off for a really good reason.
Olga Kuzmina
director recruitment company ManpowerGroup Russia & CIS
There can be many reasons for being late or taking time off, but any manager will eventually get tired of all this. The best option, which will not irritate management and colleagues on whom your business will fall - planning an additional day off in advance. This can be done by claiming the day as paid vacation or vacation at your own expense. Is it possible to plan ahead? Yes, it is partially possible to predict the days on which you need to be away from work. For example, if you want to go on September 1st to holiday line with a child or you need to help organize your mother’s anniversary, then it is better to arrange such predictable days not on the last day. Some employees expect that if they ask for time off the day before, they will be allowed to be absent and will be counted as a working day. And this raises doubts. After all, even if you have such a good relationship with your manager that he lets you go, he himself may have problems submitting a report card with your hours of work if your early departure or absence was noticed by the HR department.
It may happen that a person woke up in the morning and simply did not want to go to work, called and said that he was not feeling well. If this happens once, then the manager can meet halfway and offer to stay at home. But when this is repeated quite often, regularly between the May holidays or on the working day of December 31, then, of course, this raises doubts and forms a negative attitude towards the employee, even if he then pays for these days at his own expense.
Sometimes a day is needed for a good reason, such as when someone close to you is hospitalized or dies.
Unforeseen situations happen, and everyone should understand this. If an employee does not abuse time off and tries to plan them, then even in the event of a sudden need, the manager will not mind, and there is no need to come up with any tricks for this.
I am glad to welcome regular readers to the blog, as well as new audiences! It’s no secret that I prefer working for myself, but being hired can also be the road to success. True, in the latter case you will not be able to plan your day so easily: absence from work will serve as a reason for a reprimand. The problem can be solved if you immediately download sample application for leave and learn all the intricacies of its presentation.
The concept of time off: what it is and when you can take it
There is no such concept in the legislation, but it has become widespread in everyday life. The Labor Code calls time off a day off, which an employee can take on one of the following grounds:
- at preliminary testing this time;
- if an employee needs a day without saving wages ;
- if time off is taken in vacation account.
But it happens that a person needs to be absent from work for other reasons. In this case, you will need to know how to write an application for time off and clearly argue your position.
The following must be taken into account:
- Usually they give time off for a maximum of 2 days, and for longer periods they ask for leave at their own expense.
- Sometimes an employee only needs to be away for a few hours. He can recycle this time in advance and later use it to visit the doctor or solve other problems.
Often time off is granted for the fact that you previously went to work on a holiday. You have a choice of 2 types of compensation: you can receive double money or take a free day at a convenient time.
In the latter case, for working on a weekend or holiday you will receive a single payment, and the rest day will remain without remuneration.
The need for time off arises for the following reasons:
- due to employee needs;
- due to the nature of the schedule.
In the latter case, the need to write an application for a day off is caused by the fact that when drawing up the work order, overtime is included (when on duty on a rotational basis or in shifts). Let's take a look at the specifics of each situation together so you know what to expect.
Labor Code of the Russian Federation: grounds for additional day off
The Labor Code of the Russian Federation provides for the following:
- When providing time off for overtime free time should be hours additional labor or exceed them. Similar cases occur in state enterprises: If you stay at work not until 18.00, as established by the schedule, but until 20.00, it can be difficult to obtain monetary compensation, and instead they are given additional days off. For example, did you have overtime duration 12 hours; expect to rest for a full 8-hour day and then half.
- According to Art. 153 TK, you have the right to compensation for working hours if you worked on your day off.
- Donor employees are asked to take time off to donate blood; In addition, they are given additional time off. Even if you were present at the workplace, you will be given rest on the day you choose. It is important that you are not required to agree with management on the date for donating blood, but the day of the next day off must be approved in advance. The basis will be a medical certificate issued by the institution.
- Art. 301 of the Labor Code protects the interests of employees working on a rotational basis . Processing may be included in the schedule; The accounting department's task is to ensure that staff receive time off on time.
- TC allows you to take days due to vacation, but provided that the remaining part is at least 14 days.
- The last reason for time off according to the Labor Code will be employee's need for a day off without pay.
In such cases, you can count on the fact that after the words “I ask for time off,” you will not hear a refusal.
Reader question: they force you to take compensation instead of free days
I don’t know how the amount of compensation is calculated in our production, but for 1 day off worked with a salary of 20,000 rubles they pay 350 rubles. I’d rather rest than take that kind of money, but my boss won’t allow it. Are management's actions legal?
The bosses are violating the law, since according to the Labor Code of the Russian Federation you have the right to get a day off. Your desire is enough, so submit an application, and if refused, file a complaint with labor inspection.
Time off according to the collective agreement
In addition to TC, enterprises have collective agreements, expanding the opportunity to take additional free days. The basis is the following:
- wedding;
- birth of a child (for fathers);
- death of a non-close relative (in the case of a close relative, leave is granted);
- moving;
- employee's anniversary, etc.
Whether such time off is paid depends on the specifics of the particular enterprise.
Individual time off: when can you get it?
Individual time off usually provided in case of force majeure. If you are stuck in a broken elevator or a pipe has burst in your apartment, you will be given an extraordinary day.
Documents are often required confirming the reasons why you cannot be present at the workplace. But there is also a chance that you will get by with a simple verbal agreement.
Unused free days
Separately, you should consider the situation in which you did not use the free days and decided to pay off the place of work. The problem is that the legislation does not provide clear definitions of how to act in such a case. We have to base it not on Labor Code, but on explanatory letters received from Rostrud.
During dismissal, do not forget about unused vacation days They claim that overtime is compensated in any case, even if the employee is dismissed. This means that you must be paid for unused time off; the amount is transferred along with the main payment. But the law does not prohibit an alternative option, in which these days will be deducted from the standard working period of 2 weeks.
Does an employer have the right to refuse: when does it make sense to complain?
Does the boss have the right not to sign the application, even if the text and form correspond to the sample? First, decide whether you are talking about a free day as compensation for overtime or whether you want to take it at your own expense. If you were not attracted to labor activity on a weekend or holiday, the employer has the right to refuse, since we're talking about on leave without pay. The exception applies to the following categories:
- WWII veterans;
- working pensioners receiving old-age payments;
- working disabled people;
- parents and spouses of military personnel, firefighters, customs officers, etc., who died as a result of injuries if they were received during the performance of duties;
- employees getting married;
- workers who take days off at their own expense due to the death of close relatives or the birth of a child.
The list is sometimes supplemented in accordance with the collective agreement of the enterprise. In other cases, time off is provided in agreement with management, which should be taken care of in advance.
Reader question: can donor leave be denied?
As a donor, I donated blood on September 16, 2018, on my day off. At work I wrote a statement that I wanted to take time off on the 28th and 29th, but my boss refused. He says it’s a production necessity, I’ll rest at another time. Is he right?
Hello! The employer violates your rights, since the date of the free days received for donation is determined by you yourself. To avoid unpleasant consequences, submit your application in advance, make a copy and register with the secretary (she must sign your copy). Management does not have the right to fire an employee or count absenteeism as absenteeism, since you are acting on the basis of a letter from the Ministry of Labor of the Russian Federation dated March 1, 2017.
Main features of the compilation
To prevent the boss from rejecting the application, it must be written according to existing templates. Pay attention to a number of subtleties, and you will not be refused.
Example text when you have pre-worked time When to apply for leave
How and when is it correct to give notice that you need a day off? The law does not specify exact deadlines, but inform management as early as possible. It happens that the need to be absent from work arose unexpectedly: in this case, ask for a day off on the same day.
It is advisable to submit a written notification, since the presence of the document will serve as proof that you are right if you are accused of truancy.
How to formulate the reason for time off
Statistics say that 12% of Russians, when asking to leave work, indicate a fictitious reason. In fact, it is more profitable to tell the truth, since you have to remember the lie so as not to give yourself away in the future. But there are times when frankness is impossible: for example, you are going for an interview or just want to get some sleep. What to refer to? The following reasons seem important:
- necessity related to the child (parent-teacher meeting, temporary cessation of kindergarten work, etc.);
- visiting government agencies (for example, you need to register property rights or get a new passport to replace a lost one);
- a visit to a doctor who sees only during the daytime (a dentist in a paid clinic).
You shouldn’t pretend that a pipe burst at home, because it doesn’t look real. Better ask for a day at your own expense: by law you are entitled to a certain number of them. As a last resort, take “donor time off” because you will do a good deed and get the rest you desire.
Instructions for writing an application for time off: standard template
Don't know how to write an application for leave for a whole day or half a day? You don’t have to look for an example document, but use the instructions:
- Indicate in the header information about the person to whom the application is addressed. In the samples you will see that the following sequence is followed: position, full name of the organization, full name.
- Then in the header it is given information about the person who is submitting the application. In the same way, indicate your position and full name.
- The name is written on the left side of the document settlement where the enterprise is registered. In the center - "Statement".
- The content should be brief. Write, for what reason and on what day do you want to be absent? at work.
- In conclusion, put date and signature.
There is no generally accepted form that can serve as a template for an application, so just follow the rules listed.
Time off for a day worked in advance: sample
In most cases, when you are asked to work on a day off, the date of the expected time off is determined in advance. In small private enterprises, a verbal agreement is sufficient, but in a government position or in an organization with a large staff, a written document will have to be submitted.
If you worked during your day off, plan to rest on another date I wanted to work in advance and get time off, but didn’t go on duty: what to do?
I have a difficult question: I needed to take time off on a certain date. I talked to my superiors and they said that I needed to work it out in advance. We drew up an order according to the sample and documented everything. But on the appointed day, family circumstances prevented me from coming to work. Does management have grounds to fire me for absenteeism?
According to the law, you are required to go to work on a day off if you have read the relevant order and provided your written consent. The sequence of steps is as follows:
- management draws up a notice according to a standard template, where you are asked to go to work on a day off;
- you sign on paper or refuse;
- an order is issued according to which you are obliged to work a day off.
If you do not show up on the appointed date to perform official duties, this may be grounds for dismissal.
For vacation: sample application
The good thing about being away from work through vacation is that you don’t have to come up with difficult family circumstances. It is important that the period of the main part of the rest is at least 14 days; Use the rest of the gap as you wish.
If necessary, you can reduce the duration of the vacation The advantages of this option include the fact that you will not lose out on pay: it is calculated according to the same pattern as regular vacation pay.
It is advisable to submit an application in advance, at least 3 days in advance.
Time off at your own expense: download a sample of a correctly completed application
If you do not belong to the preferential categories listed above, you may be denied time off at your own expense. Only the circumstances set out in Article 128 will be a guarantee. TK; in other cases, the administration decides on the issue at will. To increase your chances, submit a correctly completed document,
If you do not have pre-worked time, write an application for vacation at your own expense Leave for several hours: sample application
When an employee is absent for a short period of time, there is often no need to write a statement and check it with a sample. But the document is necessary when payment is calculated based on hours worked: download it
If the time off is for several hours you worked on the day off, you need a different sample. The fact is that according to the law, you must get a full day in accordance with Article 153 of the Labor Code of the Russian Federation. As a result, you will receive single pay for your work on a day off and spend 1 day at home.
For family reasons: sample application
The generally accepted wording “for family reasons” is not defined in existing laws. You can write a clarification, because some employers say: “If you ask for time off, then be convincing.” Management will determine whether the reasons are valid.
How to write an application for time off: sample 2018
Procedure for agreeing time off
Have you successfully used the sample and submitted your application? Contact your boss: he will endorse the document by writing “I authorize.” After this, a corresponding order will be drawn up, with which you will be familiarized. Officially, time off is considered approved from the moment you read the text of this document.
Example of an order Without completing all steps of the procedure, management may revoke the authorization; but after drawing up the order and familiarizing yourself with it, the decision of the chief is considered irrevocable.
They don’t give you the promised time off: what to do?
I work in government budgetary organization and I constantly deal with the fact that we are required to go to demonstrations. This year, on May 1st, she flatly refused to go until the director promised a day off. I wrote an application according to the sample that the secretary gave me, the document was accepted and signed. But later they refused to give me a day off! Can I influence management's decisions?
The director's actions were lawful, since the agreement existed in words. You cannot officially apply for time off for participating in a demonstration, because you did not work that day. A complaint to higher authorities will not help, since there are no violations of the law. It will not even be possible to prove that the administration put pressure on you to participate in the demonstration: in essence, it gave an oral recommendation.
Is it possible to take time off without an application?
Due to unforeseen circumstances, you cannot come to work and write an application according to the samples? At good relations With the authorities, they will meet halfway and allow you to submit the document retroactively. But the TC does not stipulate similar situations, therefore management has the right to refuse; Failure to show up for work may be grounds for dismissal.
Why do you need a statement based on the model: the reader’s experience
I needed to take a day at my own expense: I was selling an apartment, buyers came from another city to complete the final paperwork. The director is on vacation, so I approached the deputy and asked for time off. He told me to bring the application, but did not sign: he decided to talk with the employees who were supposed to replace me. I contacted them by phone, they assured me that they didn’t mind. With a light heart, I stayed at home, and a day later I returned to my duties. But it turned out that the statement was not signed, although it was drawn up according to the sample. Either the deputy changed his mind, or the employees agreed to their faces, and later refused...
They began to threaten me with dismissal for absenteeism and offered to write an explanatory note. I understood that I was absent from the workplace without a good reason, but I could not do anything. After a long scandal, the deputy signed the statement retroactively, allegedly meeting the request halfway. If not for this, I would have been fired under the article. Even the court would not have ruled in my favor: there was a fact of absenteeism. Next time I will make sure that the application is not only drawn up according to the sample, but also signed.
Conclusion
Although there is no clear sample application for time off, when applying, you need to take into account the drafting rules. It is important to know in what cases the employer is obliged to sign a document, and when he has the right to insist on your attendance: you will avoid unpleasant moments and avoid absenteeism. Take into account the nuances and learn to fight for your rights! If you still have questions about where to get a sample application for time off, watch the video:
By dedicating himself entirely to the work he loves, a company employee has the right to count on reciprocal respect from his employer. Everyone who exceeded personal plan duties or worked overtime, has the right to receive compensation for this wasted time and labor resources.
How to negotiate with your boss and avoid problems in taking an extra day off? How to write an application for half a day off correctly so that the document takes into account the overtime?
What is time off?
The concept of time off was not officially established in labor legislation. However, there is wording on the registration of an additional day off or several hours for previously worked time. It was customary to call it time off.
Any employee has the right to refuse to exceed the plan for a working day, week or month, unless otherwise agreed in the employment contract.
For example, some companies have a clearly established number of working hours, which new employee was informed during the interview. At another enterprise, the documents clearly indicate irregular working hours.
If in the first case the employee can refuse unnecessary responsibilities, then in the second he will have to obey the manager. In both cases, he has the right to demand compensation.
As a rule, employees most often opt for monetary compensation. A work shift on a weekend or holiday must be paid twice as much. However, the organization can verbally stipulate that overtime hours will be “thanked” with the same amount of free time.
Another thing is that for a few hours of work on a weekend or holiday, the employer must provide the subordinate with a full day off.
If additional hours were worked on a weekday, then you can only use this accumulated time and not a minute more.
At some enterprises, it is customary to call time off any working day that, for certain reasons, becomes a day off for a particular employee. For example, if he took one day as vacation or without pay.
But most often, time off is the time allocated to the employee for previous overtime.
You must submit an application for time off.
It should be noted that both minor employees and pregnant women and mothers whose children are currently under three years old cannot be involved in work outside of normal working hours. The remaining categories may be subject to additional workload, such as:
- working more than the established hourly rate per day;
- working on a holiday or day off;
- fulfilling not only one’s own, but also other people’s responsibilities (substituting for a sick colleague).
There are several types of time off that the employer is required to provide in accordance with the provisions of the labor code. These are days off on the occasion of a wedding, the birth of a child or the death of close relatives. Time off is also due if the employee has undergone a blood donation procedure.
In total, the period of leave cannot last more than five days. Otherwise, this will negatively affect your work experience, and the employer may even offer to go on leave without pay. Therefore, employees most often take short days off to cover previously worked time.
Some enterprises also practice providing time off in advance. That is, the employee goes on his short-term paid vacation, however, he undertakes to work overtime at the first request. The law does not stipulate such a procedure for providing time off, so the employer can do this only in the conditions of a trusting relationship with his subordinates.
Time off must be documented on paper and approved not only by superiors, but also by the immediate supervisor.
The application must be submitted three days before the desired day off so that the order is actually issued.
It is not often in organizations that such statements are not carried out through the personnel department - this is done, again, through a verbal agreement with the employee.
Article 113 of the Labor Code of the Russian Federation states that work on weekends and holidays may be permitted only in exceptional cases and with the written consent of the employee. The employer must also issue an order under his signature justifying the need to work on a day off.
How to correctly write an application for a few hours of leave
You can take time off in advance.
It is necessary to prepare for applying for time off for several hours. The employee must:
- Calculate all your overtime hours yourself;
- Select the exact date when time off will be required;
- Check with your immediate supervisor if he will be needed at your workplace at the specified time;
- Complete an application and submit it to the HR department.
For a half-day leave, an employee can save up hours in advance. If he needs to leave for four or five hours, he can easily work the specified number of hours in less than a month.
If an employee worked on a day off or a holiday, he has the right to demand the entire day off. But if he doesn’t need it, he can split it in half. And in the application for half a day off, indicate the number of hours he needs to count towards the time worked.
But it is better to discuss this possibility with your superiors in advance. Since the absence of an employee for the entire half of the day is not such a big loss, the manager will have to accommodate.
If the employee does not have previously worked hours, he can promise to compensate them in the near future. To do this, the application must indicate the exact date when he will be able to work, and the phrase “for previously worked time” must be changed to “for the time worked in the future.”
It is better to immediately indicate a specific date. Otherwise, the application can be made retroactively.
Before submitting the application to your superiors or the human resources department, you need to coordinate it with your manager. If in needed by the employee If the required number of personnel is not available on site on a given day, they will be asked to take a day off on any other day. Without the consent of the manager on the spot, the boss simply will not sign the application.
What should be included in the application structure
Like any other document at work, an application for time off must begin with a header that indicates the position and initials of the boss, the name of the company, as well as the position and initials of the employee. After the word “statement” comes the text itself.
The author must indicate how many hours and on what day he will need to leave, and then indicate on what day and at what time he worked overtime or went on a holiday or weekend. Having substantiated the request, the employee signs and indicates the current date. Then he checks with his immediate supervisor.
To the Director of XXX LLC
Ivanov R. A.
from the sales manager
Sidorova I. A.
statement.
Please provide me with time from 09:00 to 13:00 on 06/20/2017 in connection with the previously worked time from 18:00 to 22:00 on 02/25/2017.
Signature and date
If a half-day leave is given in advance, then the text of the application will look like this:
“Please provide me with time from 09:00 to 13:00 on 06/20/2017. I undertake to work from 17:00 to 21:00 on 09/01/2017.”
If the employee fails to fulfill his obligations under this document, his time off will be considered absenteeism, which will entail appropriate penalties up to and including dismissal.
If an employee needs half a day to resolve issues related to the birth of a child, a funeral or a wedding, then there is no need to indicate the dates of previously worked time.
Even if a team has a trusting relationship between all its members, a statement regarding any fact of absence of an employee from the workplace must be drawn up.
Otherwise, if an employee on undocumented leave somehow gets into an accident and causes damage to his health, formally this will be considered a work-related injury, and then problems will arise not only for him, but for all bosses.
Who can't count on time off?
Not everyone gets time off.
Not in all cases, an employee who applies for time off can count on a favorable outcome of the situation. Under some circumstances, additional free time cannot be selected:
- If there are no results after processing (the work itself was not completed or errors were made);
- If the fact of extracurricular work cannot be proven;
- If the employee has often been brought to administrative responsibility before and has managed to significantly damage his reputation in the team;
- If the employee has been in this position for less than six months;
- If the employee initially agreed to the payment monetary compensation, signed the relevant papers and received funds or a document on wage recalculation.
In all other cases, the employee can count on the fact that the management will provide several hours on the day he needs without any problems. You just have to deal with this issue in advance so as not to expose your colleagues and your immediate supervisor.
From this video you will learn about leave without pay.
Form for receiving a question, write yours
Labor relationships always give rise to questions and disputes. The most common problem for an employee is obtaining time off from the employer, and this moment involves the implementation of a certain algorithm of actions.
Dear readers! The article talks about typical solutions legal issues, but each case is individual. If you want to know how solve exactly your problem- contact a consultant:
APPLICATIONS AND CALLS ARE ACCEPTED 24/7 and 7 days a week.
It's fast and FOR FREE!
What is time off
Time off is getting a day off on the grounds provided for by the Labor Code of the Russian Federation, and the reasons for this can be completely different.
What could be the reasons
Reasons for receiving time off may be such as illness (mild malaise), urgent departure for personal business, meeting of relatives, matinee at kindergarten the child has other reasons, the list of which is quite wide.
One of the good reasons for taking time off is usually a wedding, the birth of a child, or the funeral of a close relative. In such cases, the employer is obliged to release the employee for family reasons, but without maintaining wages. This issue is regulated by Article 128 of the Labor Code of the Russian Federation.
When drawing up an application, the employee must describe in more detail the essence of the reason that arose.
How to write an application and its sample
An application for time off is submitted to the manager. This role can be played by both the director of the enterprise and supervisors. structural divisions, workshops, departments, etc.
The application has a clear structure, which indicates the name of the organization, to whom it is addressed and from whom. The essence of the application is stated in pleading form. The date of writing the application and the signature of the applicant with a transcript are required. The essence of the application should reflect the employee’s request as much as possible.
For 2 hours
The sample is typical, in each case the situation is described individually. If necessary, the essence of the reason is indicated.
For example: the need to appear at Postal office for registered mail, to the bank for transfer. But in any case, the draft application is agreed upon with the employer
For a day
For a more effective result, you must indicate a good reason for taking time off and then the employer will not have any questions. For example: for meeting close relatives, applying for a loan from a bank.
For the matinee
As a rule, most of the adult population are parents, and from a moral point of view, asking for time off for a child’s matinee is a fairly significant and objective request.
For half a day
A valid reason in this case can be any reason, for example: passing a license exam, passing a medical examination for a weapon or a driver's license.
For previously worked time
In such cases, it is necessary to discuss processing in advance with the employer and in what form it is desirable to implement it.
If overtime is paid double, then there can be no talk of additional rest at a time convenient for the employee. But still, the employer, as a rule, needs to know the purpose of receiving time off, since he needs this to understand how important the employee’s request is.
At your own expense
One of the most common forms of time off. In such cases, the employer loses nothing, and the employee loses everything financial risks related to the reduction in wages is assumed. Wording standard sample can be supplemented with a verbal explanation when submitting the application.
On account of vacation
The convenience lies in the fact that the employee will rest on the day he needs, but will leave his paid leave earlier. As an example, you can indicate the need to carry out repairs in the apartment, call a specialist to your home, since this is impossible to do on weekends.
What to do if your bosses are against it
An employer cannot always fulfill an employee’s request and there are a number of objective reasons for this. In this case, it is necessary to find a compromise solution for both parties.
In such cases, the employee must contact the company’s human resources department or the secretary to obtain a sample application, fill it out and submit it for approval in two copies.
The second copy remains with the employee with a mark from an authorized person confirming its acceptance. All these correct actions guarantee that sanctions will not be applied to the employee due to his intentional absenteeism.
Any application is submitted to the employer in advance in accordance with the established rules of the organization.
An employee must always remember that there are local regulations of the employer that regulate relationships at work, such documents include job descriptions, on approval of labor regulations, orders, etc. Therefore, it is necessary to notify the employer of a leave of absence at least three working days in advance.
Guarantees for employees to rest for good reasons
If an employee is involved in military training, the employer is obliged to provide him with time off for the entire period involved, that is, to exempt him from performing labor responsibilities while maintaining his place of work and position. In this case, the citizen’s wages during military training will be paid by the body that engages him.
This norm is enshrined in Article 170 of the Labor Code of the Russian Federation. The same norm also regulates the involvement of an employee in court or investigative bodies; a summons from the relevant body is a prerequisite.
One of the most legal ways To get days of well-deserved rest is to donate blood and its components. For a day medical examination the employee is also released from performing his work duties. The norm is regulated by Article 186 of the Labor Code of the Russian Federation.
Temporary sick leave is also days of rest that are associated with the employee’s illness. Sick days are paid in accordance with Federal Law dated December 29, 2006 No. 255-FZ and based on the general insurance period working.
The big mistake is authorized persons organizations, when when calculating wages for sick leave, the employee’s length of service is taken into account last place work. This norm is regulated by Article 183 of the Labor Code of the Russian Federation.
Overtime and rest for pre-worked time are regulated by Article 153 of the Labor Code of the Russian Federation. In this case, double payment for overtime is not provided, and at the employee’s request, he is given another day to rest.
A guarantee of rest days is also the employee’s departure for a session or training. thesis. In addition, employee guarantees are provided for by current legislation at all levels of training.
In this case, the norm enshrined in Articles 173-176 of the Labor Code of the Russian Federation applies. In these cases, providing a call certificate educational institution required for the session.
Most workers work five days a week for eight hours. And it’s no wonder that they physically don’t have time to go to the clinic, housing office, or their child’s school - after all, the opening hours of these institutions are almost the same. Write a whole day off due to parent meeting I don’t really want to, most often employees simply ask to take time off from work. In this regard, the employer has many questions: what to do with payment for absence time, how to take it into account, whether it needs to be formalized, etc. Read the article and you will find answers to these and some other questions.
Indeed, “asking for leave” from work is not uncommon. Mostly, employees ask to be released for a couple of hours or half a day. Sometimes, of course, they ask for more time—a day or even two.
Let us say right away that this situation is not regulated either by the Labor Code or by any other acts containing standards labor law. Therefore, the solution to the issue of registering and paying for the absence of an employee who has asked to take time off depends on various circumstances.
If an employee asks to take an hour or two off
First of all, we note that if an employee decides to leave for personal matters in lunch break, then he doesn’t need to take time off from work. Breaks during the working day (shift), including for rest and food, are considered rest time (Article 107 of the Labor Code of the Russian Federation). And according to Art. 106 Labor Code of the Russian Federation rest time - time during which the employee is free from performing work duties and which he can use at his own discretion. Thus, during lunch, an employee can leave work and resolve his issues without the consent of the employer.If you need a couple of hours during working hours, you need a corresponding application from the employee addressed to the head of the organization. You will say: why multiply pieces of paper, because you can verbally inform your immediate supervisor and that’s it? We believe that an application is still required. If the manager agrees, the corresponding visa, the manager’s signature and the date are affixed on it. In this case, the employee will be sure that his absence will not be regarded as a violation labor discipline, and the employer finds out that the employee is absent. There is no need to issue an order.
For your information
Absenteeism is considered absence from the workplace without good reason during the entire working day (shift), regardless of its duration, as well as more than four hours in a row during the working day (shift).
The need for a statement is also indicated by arbitrage practice. So, the employee was fired for absenteeism. Not agreeing, he filed a lawsuit for reinstatement, citing the fact that he took time off from work from the director. The court, examining the case materials, did not find confirmation of this fact, since the employee did not contact the employer with any written statements about the need for absence, for example, about granting leave without pay. Accordingly, the dismissal was recognized as legal (Appeal ruling of the Krasnoyarsk Regional Court dated September 19, 2016 in case No. 33-12406/2016).
Please note that absence upon application must be recorded in the time sheet, because the employer is obliged to keep accurate records of the working time worked by each employee. The period of absence is taken into account when calculating the employee’s salary.
If an employee takes time off for the whole day
Possible here different variants design:- leave without pay;
- annual paid vacation;
- time off
Let's consider these options.
Leave without pay
Based on Part 1 of Art. 128 of the Labor Code of the Russian Federation for family circumstances and others good reasons an employee, upon his written application, may be granted leave without pay, the duration of which is determined by agreement between the employee and the employer. As we see, the legislation does not establish either a minimum or maximum duration of such leave. This means that unpaid leave can be granted for any period that the parties to the employment contract agree on, even for one day.As can be seen from the wording of the norm, the provision of such leave is a right, not an obligation, and if the employer considers the reason unjustified, he can refuse the employee unpaid leave. At the same time, you need to remember that there are categories of employees to whom the employer does not have the right to refuse this. In particular, based on a written application, the employer is obliged to provide the following leave:
- for working old-age pensioners (by age) - up to 14 calendar days per year;
- for working disabled people - up to 60 calendar days per year;
- employees in cases of the birth of a child, marriage registration, death of close relatives - up to 5 calendar days;
- in other cases provided for by the Labor Code of the Russian Federation, other federal laws or a collective agreement.
So, such a vacation is arranged as follows:
- The employee writes a statement addressed to the head of the organization, indicating the date of leave and the reasons why it is required. If the application is written for several hours, you need to indicate specific hours.
- The manager marks the visa application as “Agreed” or “I do not object”, and in case of refusal to grant leave - “Refuse”.
- If the head of the company agrees:
- an order is issued to grant leave without pay (the employee must be familiarized with such an order and signed);
- a personal card is filled out (form T-2) - it is necessary to keep records of the number of days of unpaid leave, since the length of service for granting annual paid leave depends on this;
- a time sheet is filled out.
Annual paid vacation
Each employee is guaranteed annual paid leave, which is provided in accordance with the vacation schedule, mandatory for both employees and employers (Article 123 of the Labor Code of the Russian Federation).note
The vacation schedule is approved no later than two weeks before the new year, taking into account the opinion of the elected body of the primary trade union organization.
At the same time, nothing prevents the provision of annual leave outside the schedule if the employee and the employer have agreed on this. Let us add that according to general rule vacation can be divided into parts, one of which is at least 14 calendar days (Article 125 of the Labor Code of the Russian Federation). But the remaining part can be used as the employee and employer agree. Therefore, providing one day of annual paid leave is completely legal.
To apply for annual leave for one day (if the employer agrees), you need to:
- Receive a statement from the employee indicating the specific desired day.
- Issue an order granting annual leave.
- Make appropriate notes on the time sheet.
Therefore, providing one day of annual leave is convenient if the employee knows in advance that he needs to leave on such and such a date. However, in most cases, employees ask for time off spontaneously when certain circumstances arise.
Time off
Despite the fact that the Labor Code does not define the concept of “time off,” according to established practice, time off is considered rest provided as compensation for work or duty during non-working hours. Time off should not be confused with leave without pay, since it is not provided as compensation for something, but for personal reasons that employees have or by force of law.Labor legislation provides for several cases when an employer must provide an employee with a day off for working outside of working hours. (We present them in the form of a diagram on page .)
The procedure for applying for time off is as follows: the employee writes an application requesting a day of rest indicating the reasons, for example, for overtime work or working on a day off. (Donors must attach a certificate to the application confirming the fact of donating blood.) Based on such an application, an order is issued, which must be familiarized to the employee against signature.
Of course, you need to make notes on your timesheet:
— additional days off without pay are indicated by the letter code “НВ” or the digital code “28”;
- day of rest for donor employees - letter code “OV” or digital “27” (additional paid day off).
| When required to work overtime | By virtue of Art. 152 of the Labor Code of the Russian Federation, the first two hours of overtime work are paid at least one and a half times the rate, the subsequent ones - at least double the rate. At the request of the employee overtime work instead of increased pay, it may be compensated by providing additional rest time, but not less than the time worked overtime, while rest time is not subject to payment |
| When hired to work on a weekend or non-working holiday | In accordance with Art. 153 of the Labor Code of the Russian Federation, work on a day off or a non-working holiday is paid at least double the amount. At the request of the employee who worked on that day, he may be given another day of rest. In this case, work on a weekend or holiday is paid in a single amount, and a day of rest is not subject to payment. |
| When an employee donates blood and its components | According to Art. 186 of the Labor Code of the Russian Federation, if an employee goes to work on the day of donating blood and its components, as well as on the day of the related medical examination, he is given another day of rest at his request. In the case of donating blood and its components during the period of annual paid leave, on a day off or a non-working holiday, the employee is given another day of rest at his request. In addition, after each day of donating blood and its components, an additional day of rest is provided. |
| For overtime within the work schedule when working on a rotational basis | Due to an increase in working hours and a reduction in rest time during the shift period, employees usually accumulate overtime hours, which are paid at the rate of the daily tariff rate, daily rate (part of salary ( official salary) per day of work). Overtime hours that are not multiples of a whole working day can be accumulated throughout the year and summed up to whole working days with subsequent provision additional days inter-shift rest. The hours of daily (between shifts) rest that are underused in this case, as well as the days of weekly rest, are summed up and provided in the form of additional days off from work (in the form of days of inter-shift rest) during the accounting period |
If an employee systematically asks for time off
There are workers who constantly need somewhere. Such employees may be allowed to work part-time. Article 93 of the Labor Code of the Russian Federation allows the introduction of this mode of work by agreement between the employee and the employer when hiring or in the course of work.
Payment for part-time work is made in proportion to the time worked or depending on the volume of work performed. Moreover, work under such conditions does not entail any restrictions on the duration of the annual basic paid leave, calculation length of service and other labor rights.
To establish part-time working hours, you must:
- To conclude additional agreement To employment contract, in which specify the specific start and end time of work, duration working week and the period for which part-time work is established. This document signed by both parties to the employment relationship.
- Issue an order to introduce part-time work for a specific employee, indicating the reasons for this decision.
So, if employees occasionally take time off during working hours for personal matters, this must be documented, at least with an application with a management visa confirming permission to leave. If they ask for a day or two off, other options are possible - taking leave, paid or unpaid. If the employee periodically requests time off, for example, every Tuesday and Friday for a certain number of hours, it may be worth considering introducing a part-time working regime for him.
