A character reference from a place of work is a document that can be drawn up at the official request of legal structures (their rights are also protected by the appropriate), upon request, for entry into the civil service or at the request of the person himself. Sometimes, an official paper is drawn up in an organization to consider issues of dismissal, promotion or award (the latter can even take place online if the company has a corresponding client of Sberbank or another similar organization - details can be found at). The document is also drawn up for the mother and submitted to the guardianship authorities for the adoption of the child. In any case, the procedure for its preparation must be accompanied by an order to amend the staffing table of the 2018 model. This process is described in the article on.
Sample characteristics from the place of work, sample 2018
There is no ready-made form of writing. However, there are some requirements that must be adhered to when drafting the text (and if they are not met, but the employee is hired, this may attract the attention of anti-corruption authorities, working on the basis of a number of laws, including).
For example:
— the text is drawn up on an A4 sheet;
- the presentation is in the third person or in the past tense;
— indicate the title of the document, name and position;
— the employee’s personal data is listed.
You can see from the personnel department of the enterprise how the document and certificate are written (if we talk about students, they can also get acquainted with the documents related to expulsion, including samples, in the dean’s office).
The above requirements are also relevant for another document that is relevant to employees - this is an internal memo, an example of which can be found. It can be issued for a number of cases, ranging from reasons for bonuses to reasons for dismissal.
Requirements for writing a job description
How to draw up a document? The job description contains standard information about career growth and achievements at work. Significant successes, information on additional education and advanced training are provided. Professional and personal qualities, the presence of awards, incentives or penalties are assessed (in the latter case, it may be necessary to attach all relevant documents, including an application to initiate enforcement proceedings, described).
The document is signed by the head of the organization. The date is indicated and the company seal is affixed.
If you can’t write a correct description, ask for help:
Recognition of bankruptcy - Federal Law 127 in a new reaction
Characteristics from previous place of work
How to write a document? A sample reference from a previous place of work and a form can be downloaded from specialized websites, after which the text is printed out from the word program (like any similar certificates, such as a certificate of birth, etc.). An approximate description is given for a manager, a general director, a driver, an employee, a salesperson, a watchman, a nurse, a lawyer, a doctor, a clerk, a storekeeper. There is also a writing sample and a standard template.
Characteristics from the place of work, sample to the police, court, military registration and enlistment office
You can download the text for a car mechanic, a janitor, a handyman, a primary school teacher, or an auxiliary worker on web resources on the Internet. Based on the examples given, you can make an individual assessment of the performance of an employee, accountant, salesperson, consultant, economist, office manager, hotel administrator, individual entrepreneur, programmer, welder, cashier, medical worker, engineer, cook, manager, loader, security guard, electrician, etc. taking into account the personal characteristics of the position.
The document may also be needed for presentation upon request to the court (for example, to respond to the statement of claim described), various government agencies and organizations, banks for issuing a loan.
If a paper is written to be submitted to the court, the police, or the military registration and enlistment office, then much attention is paid to personal qualities. Since a reference from a place of work, a sample in court in a criminal case, is used to pass a sentence, so as not to cause unnecessary harm to the employee, a negative and bad assessment is not drawn up. In this case, it is better to consult with a lawyer or lawyer. In an administrative case, the document is also considered for a decision by bailiffs.
How to write for a student at the place of internship
When compiling a text for a student at the place of internship (his first job, so to speak), the name, address and period of internship, and the data of the mentor are indicated. The paper is drawn up by a methodologist or supervisor and signed by the director of the institution.
Feedback on work activity and recommendations for further training are required. Usually, a friendly and positive evaluation is written for many students.
Examples of ready-made characteristics
Sample 1
As an example, a production assessment for a trainee is provided:
During his internship at _____________ (name of institution), student _________________ (full name) showed himself to be disciplined and ready to acquire the skills necessary in the field of production. The main objective of the practical work was to familiarize ourselves with aspects of the enterprise's activities. Under the guidance of an experienced master, legislative acts and methodological materials, labor legislation, the profile and specialization of the enterprise were studied.
The duration of the internship was___________days. The student showed himself to be active, communicative, and ready to study a large amount of information.
The master's instructions and tasks were carried out responsibly and on time. Practical work deserves ____ grade.
Head of the enterprise ______ (full name)
Date ________ (date, year)
Other examples of document composition will help you correctly write a text in favor of a candidate for a position or for presentation to the necessary authorities.
Sample 2
Sample 3
If you have questions, consult a lawyer
You can ask your question in the form below, in the online consultant window at the bottom right of the screen, or call the numbers (24 hours a day, 7 days a week):
A production characteristic is a document issued by an enterprise at the request of an employee. The production characteristics for an employee, a sample of which you will find with us, can be intended for different purposes. It is compiled only at the request of the employee in accordance with certain requirements and standards.
It may be necessary to write a reference for an employee for different cases, and its type depends on this. There are such options:
- To pass a medical commission or social examination. This form allows you to determine the degree of disability and determine the disability group. There is a special standard form for such a document. If the enterprise has a medical unit or a nurse on staff, then she takes part in filling out this document. Must be certified by the signature of the manager.
- Characteristics from the place of work. This is also an official document, its form is arbitrary, but in compliance with the business style of writing. This includes data regarding official and social activities, and provides an assessment of business and personal qualities.
- Often such forms are issued for a student who has completed an internship at an enterprise. It is compiled by the head of the company or the practice itself.
An example of such characteristics can be downloaded below.
There are also other cases when the considered one may be needed, which are presented below. Namely:
- When applying for a visa.
- For employment in another company. Of course, it makes sense to ask for it from your previous place of work only if you quit amicably, without scandals.
- If rewards or disciplinary punishment are applied to the employee. That is, a characteristic is needed for awarding a diploma of honor and at.
General writing rules
Each case of drawing up a document has its own characteristics, and before writing a description, you should find out about them. But in addition, there are general requirements that apply to anyone, regardless of type:
- Compiled from a third party.
- Filled out by hand on A4 sheet, in some cases on a special form. It is allowed to enter information on a printed form.
- Can be written in both past and present tense. So, when asked to write a reference for a former employer, it will be written in the past tense. To the present, for the purpose of medical examination - in the present time.
- Signed by the head of the company or the head of the human resources department, depending on the structure of the company.
- Full name, date and place of birth, military service (if any), education, awards, incentives of the employee for whom it is being compiled.
- Work activity data. Here you should enter when you started working and when you left (for a former employee). During your work, what career achievements were you able to achieve? Have you taken advanced training courses? Merits to the company, awards, penalties must be indicated - if all this took place.
- Personality characteristics - here it is extremely clear and detailed, but without exaggeration, personal qualities should be revealed.
Important! A sample reference from a place of work in the police is compiled according to the same algorithm, there are no special differences. An example of it can be downloaded below.
The production specification is drawn up in two copies, one of them is given to the employee, the second remains in the company archive.
Characteristics for ITU or VTEK
The most common cases of requesting such characteristics are to confirm disability or determine its group. These types of characteristics are united by the need to compile them on forms of a certain sample, if one is approved by the enterprise.
Note! If a standardized form is not used, then it can be created on a standard A4 sheet in any form - the main thing is to clearly define the degree of disability/disability.
Content requirements
An example of a specification is below, but it is also worth knowing what data must be provided, including:
- The name of the company issuing the document, in abbreviated and full form. The organizational and legal form, as well as the actual legal address, must be indicated.
- Employee details: full name, structural unit where he works, position according to, qualifications, specialty and length of service.
- The nature of the work is machine or manual. If there are business trips, then their duration and frequency.
- Working conditions - duration of the work shift, breaks over the past year, vacations.
- If there are easier working conditions, then data about them is also entered.
- Opportunity for employment without and with a rate reduction.
- If previous work activity was associated with increased risk and difficult conditions, then this should also be indicated. In this case, indicate employers and periods of work.
- Additional information as needed.
Conclusion
There are numerous examples of production characteristics and samples of completion, so there will certainly not be any difficulties in drawing up this form for an employee.
Irina Sherbul
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Business documentation
An important drawback of the job description
Some employers consider the document a formality and use general, vague language when filling it out. Therefore, it is important to design the form so that the answers describe the employee’s qualities in as much detail as possible.
Article navigation
- Sample characteristics from the place of work
- Characteristics for an employee: how to write them correctly
- Example of characteristics for an employee
- Production characteristics
- Positive reference from the place of work
- Characteristics from previous place of work
- Job description from place of work
- Negative reference from the place of work
- Characteristics at the place of requirement: when needed, requirements
- Typical characteristic
- Who signs and draws up a reference letter from the place of work?
- Feature request
Today, job descriptions differ in requirements, content and design from their Soviet predecessor. This document, having survived the chaotic years of the 90s, has again found relevance. Therefore, HR department employees, department heads and company managers should know how to write a job description correctly.
Sample characteristics from the place of work
The finished reference from the place of work should be available as a sample in the personnel department of each enterprise. If necessary, looking at a sample (an example of writing), it will not be difficult to quickly and accurately create such a document. Let's consider a typical version for 2020.
An example of writing a job description:
Download sample
Some enterprises use a ready-made characteristics template. This form is easy to print and quickly fill out. The job description form looks like this:
Download the form
Characteristics for an employee: how to write them correctly
A character reference for an employee (employee) is a short form and succinct content, objective and reliable review of a person who works or has worked at the enterprise. It should be informative and devoid of emotion.
The author of the profile clearly describes the professional qualities of the employee, his level of qualifications in the specialty and position that he occupies (or occupied). The personal qualities of an employee are indicated exclusively from the position of corporate interests.
You should not write a chronicle of an employee's life. All that is required is to note his work activity at this enterprise, achievements, skills, knowledge, personal qualities acquired and demonstrated only at this job.
Other stages of the biography outside this institution are indicated by the employee himself in his resume or autobiography.
The standard specification consists of three parts:
- General: last name, first name, patronymic; Date of Birth; full details of the company; period of work at this enterprise (from the date of hiring to the present date or to the date of dismissal).
- Work experience (at this enterprise): transfers to another position; promotion or demotion; advanced training (courses, trainings, etc. - indicating the name, place, period of training).
- Personal assessment: professional qualities; relationships with colleagues, subordinates and management.
Political and religious views, hobbies, details of personal life, living conditions, and health status of the employee are not indicated in the job description.
Example of characteristics for an employee
Download sample
How to write a characteristic correctly
The Labor Code of the Russian Federation and other legal acts do not regulate the preparation of this document. To date, there are no clearly established requirements for it. There are only generally accepted recommendations for the design and content of the so-called letter of recommendation.
The job description should be written in a formal business or neutral third-person narrative style in the present or past tense.
Expressions of colloquial jargon are unacceptable, artistic elements and lyrical digressions are inappropriate. There is no need to use abbreviations (especially for highly technical terms). Pronouns should be avoided. The text should be small in volume, succinct in content, accessible and understandable in presentation.
Production characteristics
A production characteristic is a document that is drawn up and issued by the enterprise where the employee works (or worked) only at his request. Such an official assessment of the enterprise management may be required to pass a medical commission or social examination.
This characteristic makes it possible to determine the professional suitability of an employee in terms of his state of health, as well as the degree of loss of ability to work and the disability group. Such a document is created for the MSE (medical and social examination) or VTEC (medical and labor expert commission). Therefore, if there is a nurse (paramedic, doctor) on staff, this type of description, in addition to the boss (manager), is signed by a medical employee.
The document is written, as a rule, on standard forms. It is possible to fill out a standard characterization form, but in this case a record of the degree of incapacity (disability) of the employee is required.
This document is printed in two copies: one is issued to the employee, and the second is stored in the archives of the enterprise.
In addition to standard marks, the structure of the production characteristic must have special data. The medical commission, which requests a production characteristic, is interested in the following information:
- nature of work - manual or mechanized (machine);
- working conditions: schedule, mode, duration of work shift and break, duration of annual leave;
- clause on business trips: if the employment contract provides for sending an employee on business trips, then their frequency and average duration are indicated;
- if there are difficult working conditions in production with a clear risk to the health and life of the worker, this important aspect should be mentioned;
- assessment of employee labor efficiency.
Based on the production characteristics containing the specified nuances, a conclusion is made about whether the employee can perform the job duties assigned to him due to his state of health.
Download sample
Positive reference from the place of work
If an employee quit under the article of the Labor Code of the Russian Federation “At his own request” and this desire really came from him, and not from his management, who showed physical or psychological pressure, threats, then, as a rule, the characteristic is excellent.
An employee who performed his duties flawlessly and promptly, complied with the norms of discipline, corporate ethics and was completely satisfied with his previous employer, but quit for health reasons, family reasons, or due to a change of residence, will receive a good reference from his former place of work.
In this case, the main role is played by the human factor: whether the employee managed to maintain good relations with the team and management after dismissal. This is an important indicator for a new employer, which will be an additional advantage in the competition for a vacancy.
Download sample
Characteristics from previous place of work
The reference from the previous (former) place of work is written according to the standard scheme for filling out the form established at the enterprise. The only caveat is that the text must be written in the past tense. This document is drawn up by the head of the previous place of work and is issued to the employee for employment at a new place of work.
Example characteristics from the last place of work:
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Job description from place of work
A job description is an official document that represents an objective assessment of an employee’s official, scientific, and creative activities, indicating his business, personal, moral and psychological qualities.
In addition to personal data, such a manager’s review of his subordinate contains an assessment of the level of his professional training:
- competence in accordance with the position held: experience in this position, knowledge of one’s rights and fulfillment of responsibilities, professional knowledge and skills, self-education;
- efficiency: quality of work results, timeliness and accuracy of completing tasks, ability to organize working time, adapt to changes and navigate difficult work-related situations;
- business qualities (in the case of a characteristic for a manager): the ability to plan, organize, distribute the work of subordinates, convey to each of his tasks and responsibilities, monitor the work performed by them, resolve corporate conflicts and analyze the overall performance of his department (branch);
- psychological qualities: level of culture, mastery of corporate ethics, relationships with colleagues and communication with clients, self-criticism.
Such specific information about an employee may be of interest to the company’s senior management when making decisions about transferring an employee, promoting or demoting an employee, awarding an award, or imposing a penalty.
Negative reference from the place of work
Objectivity is the main requirement for a document. The boss must indicate not only the employee’s advantages, but also his shortcomings, including conflicts that actually occurred in the workplace, reprimands, penalties for damage caused, and fines.
It is important that the indicated “cons” correspond to reality and not be an act of vengeance.
A bad reference from a previous job will not give a positive result, especially in finding the desired job with better working conditions. This document of negative content can only confirm the accusation against the employee in court.
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Characteristics at the place of requirement: when needed, requirements
The information specified in the profile from the last place of work is of interest, first of all, to the new employer - when looking for a main job, part-time job, when transferring to a new place of work (and under different management). In such cases, “service reviews” are divided into external and internal.
An internal reference from the place of work is necessary for the transfer of an employee, promotion, assignment of a title, for rewarding or imposing a disciplinary sanction. The internal characteristics of an employee are used only within the boundaries of his place of work and are stored in his personal file.
An external reference from the place of work is drawn up either at the request of the employee upon dismissal (for further employment), or is sent upon request to law enforcement agencies, the prosecutor's office, the court (when hearing civil, administrative and criminal cases) or to a new employer.
This document is filed with the case of deprivation of parental rights, and it is also necessarily contained in the complete package of certificates for registration of guardianship, trusteeship, and adoption. It is mandatory to provide a reference for an employee upon request to the military registration and enlistment office - in the event of an employee being called up for compulsory military service.
Only a positive reference from the place of work will allow you to obtain a visa at the consulate of the country where the employee wishes to go on a business trip or for personal purposes.
Often, a reference from a place of employment upon dismissal is needed by the employee himself for potential employers, who pay attention not only to an education diploma and work experience, but also to the opinion of his former manager about the candidate. It is important for the boss to know what exactly the employee can do, how he carries out instructions from management, solves problems, communicates with the team, clients, etc.
Only such an official review gives an expanded idea of the candidate in combination with the resume and inspires greater confidence in the employer.
Typical characteristic
The standard characteristics are similar in structure and requirements to the standard samples of this document. The main difference is the more detailed assessment of one or more items.
For example, some employers indicate in the “physiological characteristics” column the presence of health-related contraindications to performing certain job duties or the assignment of a disability group. Often, in accordance with the place where a typical characteristic is required, such a review of an employee also contains an assessment of his living conditions, family relationships - for example, the presence of a disabled child or bedridden parents requiring care.
Sometimes, in a request for a reference, they require an indication of the employee’s presence (absence) of a criminal record or bad habits.
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Who signs and draws up a reference letter from the place of work?
Correct and competent writing of job references is the responsibility of the HR department. But the Russian reality is such that often, due to the busyness of the head of the personnel department and his subordinates, the writing of this document is entrusted to the employee himself. If there is time and desire, the employee’s immediate supervisor can write a reference.
The HR department can only issue a form to fill out. Moreover, each organization may have its own formats and letterhead for references from the place of work. But in any case, this document must comply with the following structure:
- A4 sheet format;
- details of the organization: full official name, legal address, telephone, main state registration number (OGRN or OGRNIP - individual entrepreneur);
- the date of issue, the signature of the person who compiled the document (the head of the department where the employee worked, the head of the organization or the inspector of the personnel department) and the seal of the company - without these details the paper will not be a document and will not have legal force.
A character reference is an extremely positive review of a person who presents the employee to a potential employer in the best light from a professional point of view. Therefore, the main emphasis should be placed in the content on the professional achievements and personal merits of the employee.
The main requirements for such an assessment are objectivity and persuasiveness. You should present the professional as an ideal and best candidate for the vacancy in a concise, informative and reasoned manner.
It is advisable that the document be drawn up and signed by a manager with authority in this field of activity. Only then can we talk about trust in the content of the letter of recommendation and the employee’s high likelihood of receiving a position, award, grant, etc.
At the end of the characteristics-recommendation, it is imperative to indicate the full details of the author, his contact numbers, email address, and place of work, so that the new employer can easily check the information contained in the document in personal communication.
If a person at his previous place of work left only positive memories about himself and managed to maintain good relations with management and former colleagues, he should take this chance and ask for a letter of recommendation. A positive characteristic will increase the chances of quick employment in a prestigious place and in a promising position.
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This type of production characteristic refers to documents for internal use. The assessment of the professional activities, business and personal qualities of the employee is described only on the positive side.
In this document, it is important to note the employee’s labor merits, professional achievements and qualities, thanks to which he was able to become a successful and effective employee.
Characteristics for rewarding are not only a way to reward an employee by management, but also a means of motivating other employees to achieve the level of this employee.
Example of characteristics for an employee for awarding a certificate of honor
Download sample
Feature request
A request for an employee reference from the place of work is submitted either by authorized bodies (according to the established template) or by a potential employer.
The second case is complicated by the fact that the new manager, in accordance with the law, can submit a request for a reference from an employee from his previous place of work only with his written consent. Otherwise, without the official consent of the employee, the actions of the potential employer will be illegal and regarded as a prohibited invasion of privacy and a violation of personal data protection.
To double-check the accuracy of the applicant’s information provided in a resume or application form, the employer must obtain written permission from the candidate to verify the information. In this case, it is advisable for the new employer to first explain to the employee the purpose of this request, the specific information of interest, and the method of obtaining an answer.
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A citizen may need a reference from his place of work when applying to various authorities and organizations.
There are certain rules for drawing up this document.
Depending on the purpose of compilation, the content of the document may vary. Let's look at how to write a job description.
Depending on the purpose of obtaining characteristics, they are divided into two types:
- Internal. This type is applied only within the organization, when a transfer is made to another position, a move to another department, a disciplinary sanction is assigned, etc.
- External. They are written on the initiative of a citizen or third-party organizations. Such documents are intended to be presented upon request outside the employee’s place of work. For example, when applying for a loan, when hiring a new employer, or guardianship authorities, for the military registration and enlistment office, for municipal organizations, etc.
