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RFF grants change of participant. Preparing a successful grant application


1.2.1. Cookies support
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1.2.2. SSL protocol support
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1.2.3. Setting up fonts.
For the system to work, it is necessary that the browser used correctly reproduces Russified fonts. In particular, it is important that Russian text is displayed correctly in all form elements.
1.2.4. Screen size.
The recommended monitor screen size when working with the system is at least 600x800.
For questions related to setting up your browser to work with the system, you can contact: [email protected]


By selecting the menu item "Your projects" on the left of your personal page, you are taken to a page with a list of all RFBR projects in which you participated as a leader or performer. If there are applications with your participation that have not yet been signed or registered with the RFBR, prepared through the Intra-Grant system, then they will also be shown at the end of this list.
For each project, its number, name, year of beginning - year of ending, project status and the degree of your participation (manager or performer) are given. The "Project Status" field can take the following values:

"finished"- the project has been supported and its term has already been completed;
"supported"- the project has been supported and is currently ongoing;
"not supported"- an application was submitted, but the project was not supported;
"application"- the application has been registered with the Russian Foundation for Basic Research, but there is no decision on funding or rejection yet;
"new application,
signed"
- a new application has been prepared and signed by the project manager, but has not yet been registered with the Russian Foundation for Basic Research;
"new application,
not signed"
- the application has been created, but has not yet been signed by the project manager (and may not yet be completely completed).

To start working with a specific project or application, you must first select the corresponding line in the table.
Purpose of the buttons:
"Create"- creating a new application;
"Application"- for new unsigned applications - go to the list of application forms with the ability to fill out and edit them; for everyone else - viewing information from the project application forms in a new window;
"Reports"- only for supported projects - go to the list of reports for this project (for unfinished projects - with the ability to create a new report);
"Financing"- only for supported projects - information about project financing;
"Exit"- return to personal page.


You can view the contents of application forms by clicking on the "Application" button on the page with a list of your projects. This opens a new window containing on the left side a list of forms related to this species competition, and on the right side - the content of the specific form selected in the list on the left.
For ease of use, not only the numbers, but also the names of the form fields are given. For forms that allow multiple copies (for example, information about performers or organizations), first the common list, from which you can already view detailed information for each object.
At the end of the list of forms on the left there is a link that allows you to display all forms at once in separate window in a form ready for printing or saving in a file.


To create a new application, you must click on the “Create” button on the page with a list of your projects.
You will be asked to choose from a list of types of competitions for which currently applications are being accepted. Having selected the type of competition, you are taken to a page with a list of forms required when filling out an application for this type of competition.
When creating a new application, the system automatically inserts your personal data into Form 2 and assigns you the status of “Project Manager”. The application must be filled out only from the manager’s personal card. When filling out an application from the performer’s personal card, it will not be possible to sign the application.
Similarly, the application automatically includes information about the organization in which you work, with the status “Place of work of the project manager.” When editing an application, you can change the status, for example, assign your organization the status of “Project Financing Organization”.


The list of new application forms for each form contains the following information: form code (form number from the competition announcement), form name, comment and form status. The comment provides Additional Information, in particular about the mandatory completion of specific forms, or in what cases the form must be submitted.
The "Status" field can take the following values:
For forms that allow multiple copies (for example, information about project executors), the “Status” field provides information about the number of created forms of this type and their general status(for example, “all are checked” or “not all are checked”).
To switch to the editing mode of a specific form, you need to click on its name in the list of forms. This will open a window containing all the required fields of this form (some of them may not be required to be filled out).
After filling out the form, click the "Check" button at the end of the page. You can also exit without saving changes by clicking the "Exit" button, or save the form without reviewing it as it is currently located by clicking the "Save" button.
After clicking the "Check" button, a formal check is made to ensure that the form fields are complete and correct. If errors are found, an additional window opens with a list of errors found and the names of the fields in which errors were made. To quickly access these fields in the form editing window, you can simply click on the field name in the additional window.
After correcting the errors, click the “Check” button again. Repeat these operations until there are no more errors in filling out the form. After successfully passing the formal verification, you will again be taken to the page with a list of application forms and can continue working with other forms. In this case, the verified form receives the “Verified” status.
The order in which the forms are filled out does not matter. In addition, you can pause your work and log out of the system at any time by selecting "End session" in the menu on the left. You can log in again later and continue working.
When filling out forms containing large text fields, You can copy text prepared in advance into these fields from text editor(For example, Microsoft Word or others) via the clipboard. If you fill out such fields manually, we recommend that you periodically save the edited form by clicking on the “Save” button at the bottom of the page.
When working with forms that allow multiple instances, you first go to a page containing a list of instances of forms of this type (for example, a list of Forms 2 for performers and project managers). Using the "Create", "Edit" and "Delete" buttons on this page, you can respectively create a new blank instance of the form, edit or delete it.
You can also use the "Copy" button to open a list of your colleagues who participated in your previous projects in an additional window. By clicking on the name of the person you want to include in the new application, you will automatically create a new copy of the form, already filled out by him personal information. Similarly, you can add organizations in Form 3, but you can choose from full list organizations registered in the database.
If for any reason you decide not to submit a new application for registration, you can delete it by clicking on the “Delete” button on the page containing the list of application forms.

Once all forms have been completed and verified, i.e. have the status "Verified", you can sign the application. To do this, click on the “Sign” button on the page with a list of required forms. At the same time, your application undergoes a final check, and if no errors are found, it receives the “Signed” status. If errors are found, an additional window will open with a list of errors found and the names of the forms in which errors were made. To quickly go to editing the form, you can simply click on the form name in the additional window.
After signing, the application is submitted for registration to the scientific department of the Russian Foundation for Basic Research, corresponding to the field of knowledge and type of competition specified in your application.
Once the application is signed, you will no longer be able to make changes to the application forms. If such a need arises, you must contact the relevant scientific department of the Russian Foundation for Basic Research. If the application has not yet been registered, then a department employee can remove the “Signed” status from the application.
In addition, the “Signed” status can be removed by an employee of the RFBR research department if he discovers that the application is missing some essential information. In this case, you will receive a message by e-mail with a request to finalize the application, and in the list of your projects the application will again appear with the status “Not signed”.
After your application is successfully registered, its status in the list of your projects will change (instead of “New Application”, “Application” will appear). After this, you need to print out the application and title page, sign them and send them to the RFBR within 5 days. To print all application forms, click on the "Application" button in the list of your projects, and then in the lower part of the left frame of the window that opens, click on the "All forms" item. From the window that opens, you can print or save the full text of your application to a file. The application cover page is printed in the same way.
Please also note that after registration, your application will have a number that is already indicated on your printed copies of the application. You can also refer to it when contacting the RFBR.


To register a report on a RFBR grant, you must go to the list of project reports by clicking on the “Reports” button on the page with a list of your projects. If reports on this project are currently being accepted, then at the bottom of the page you will find a “Create” button. By clicking on it, you will go to the list of reporting forms required by the Russian Foundation for Basic Research for submitting reports on this type of competition in a given year.
In the future, your actions in filling out forms, checking them and signing the report are similar to your actions when working with applications.
If your report contains graphs, formulas, pictures, tables, photographs and other elements necessary to adequately present the results obtained during the project, you can prepare an additional file in RTF format (for example, using Microsoft Word) or PDF (for example, using Adobe Acrobat Exchange). The following information must be included in this file:
- project number;
- Project name;
- Full name of the project manager;
- a brief summary in Russian (in accordance with Form 501);
- a brief summary of English language(according to Form 502);
- a detailed scientific report (in accordance with Form 503).
You may also include a list of scientific publications produced as part of the project work.
To submit this file, select the line "Full-text scientific report in PDF or RTF format" in the list of reporting forms. On the page that opens, click on the "Browse.." button next to the "File location" field and find the desired file on your computer. Then click the "Submit" button at the end of the page. After this, you need to wait for the system to confirm that the download was successful. This may take some time depending on the size of your file and connection speed.
You can only attach one file per project. If the file has already been uploaded, you can replace it by submitting a new file.
After a successful download, you can view the file for verification by clicking on the "View" button on the same page.


The report can be printed at any time, including before signing or registering the report. To do this, use the "Print" button in the list of project reports. When you click on it, two windows open, in one of which all completed forms for the report are displayed, and in the other - the finished title page. You need to send to the RFBR forms printed after signing the report (they must have the “Signed” label on them), in two copies.
Before sending printed version in the RFBR you need to put on the title page and after the relevant forms all required signatures(project manager, its participants, chief accountant of the organization) and seal.

General provisions.

When submitting materials containing data that may become the subject of copyright to the Foundation, including when submitting applications and reports on projects and other related documents, the project manager presenting the materials must ensure that copyright was not violated during their creation and other rights of third parties and there is consent of the copyright holders for their submission to the Foundation and their use by the Foundation for conducting an examination and for publishing the results of the study.

All types of support for fundamental scientific research are provided by the Foundation on a competitive basis, regardless of age, academic title, academic degree or position held by the scientist, as well as the departmental affiliation of the scientific organization with which the scientist has an employment relationship.

A scientist can participate as a leader in each type of competition in several areas of competitive activity. For example, be simultaneously the manager of one project “a” and one project “p_a” (see Table 1).

These restrictions do not apply to competitions of type “g”.

A scientist can also participate as a performer in each type of competition in several areas of competitive activity. For example, to be simultaneously the executor of one project “a” and one project “p_a”. Participation as a performer in a project led by an administratively subordinate person is prohibited.

Condition for provision by the Fund financial support is the obligation of scientists to make research results public domain by publishing them, including necessarily in Russian publications. When publishing any scientific work created as a result of research within the framework of a project financed by the Foundation, the authors are required to refer to the received grant indicating its number. A prerequisite is also the consent of the authors to the publication by the Foundation of an abstract on the supported project and scientific reports (in printed and electronic form).

The funds allocated by the Foundation are used in accordance with the approved “List of types of expenses for the implementation of RFBR projects”, which is an annex to the agreement “Fund – Manager – Organization” and posted on the RFBR website.

The following are not allowed to participate in the competition:

– projects not designed according to the rules;

– publication projects scientific works no manuscript or test translation;

– projects submitted by fax, email or electronic media;

– projects received by the Fund after the announced deadline.

Also not allowed to compete research projects, the name and content of which completely coincide with the name and content of any planned topic carried out in the organization and financed from federal budget(Responsibility for compliance with this condition rests with the project manager). In case of project support, you must receive registration number in the center information technologies and organ systems executive power(CITiS).

It is prohibited to submit the same initiative project simultaneously to different RFBR competitions (for example, to “a” and “m_a”). A project supported through any competition is prohibited from being submitted to any competitions in the future.

Materials submitted to the competition will not be returned (except for manuscripts, which authors must pick up from the Russian Foundation for Basic Research within three months after approval of the results of the competition for projects to publish scientific works). Substitutions of pages and changes in the text of the submitted project are not allowed.

When submitting applications, double-sided printing is allowed.

The Foundation notifies the project manager of receipt of a printed copy of the project, of non-admission to the competition and of the results of the competition through the Grant-Express system (on the “Your Projects” page in the “Status” field).

Expertise. All applications accepted for the competition undergo a multi-stage independent examination. Information about the content of projects and the examination is strictly confidential. In accordance with the rules of the Foundation, experts and employees do not have the right to disclose it.

Conditions for the implementation of supported projects. The project is financed through an organization specified by the project manager (F). This must be an organization - the place of work of the manager (P) or the organization in which the work on the project is carried out (K). Funding through other organizations is not permitted. The amount and terms of financing are communicated to the managers of projects and organizations (in a package of documents attached to the agreement “Fund – Manager – Organization”).

If circumstances arise that prevent the project manager from performing his functions, the Fund considers the feasibility and conditions for continuing to finance work on this project. The decision to replace the project manager is made by the Foundation Council Bureau based on the conclusion of the relevant expert council.

The project manager is obliged to immediately inform the Foundation about changes in the conditions of the project, including violations related to the expenditure of funds allocated by the Foundation.

A change of the organization through which the project is financed is possible upon the proposal of the project manager in situations where: the organization’s management does not comply with the conditions of the Fund or interferes with the implementation of the project; The project manager (or team) has changed their place of work.

Relations between the parties are governed by the agreement “Fund – Manager – Organization”, which is legal document, establishing the mutual responsibility of the parties for the entire period of the project.

In accordance with the agreement, the PROJECT MANAGER IS RESPONSIBLE:

1. Strictly within the deadlines specified by the Foundation, draw up an estimate of the costs of implementing the project within the planned amount of funding and submit it for approval to the Foundation.

2. Ensure the project is completed in accordance with the stated program and deadlines.

3. Ensure the targeted use of funds allocated for the project in strict accordance with the rules of the Fund and the approved cost estimate within the limits of the annual funding of the project.

4. Strictly in deadlines submit scientific and financial reports to the Foundation on the implementation of the project or its individual stages.

5. When publishing any scientific work created as a result of research within the framework of a project financed by the Foundation, refer to the received grant indicating its number.

6. If it is impossible to obtain the expected results and/or it is identified that it is inappropriate (impossible) to continue the work, immediately inform the Foundation about this and submit final scientific and financial reports on the project.

7. Immediately inform the Foundation in cases where the project manager cannot for any reason (long-term - more than three months - business trip, serious illness, etc.) fulfill his duties.

THE PROJECT MANAGER HAS THE RIGHT:

1. Spend grant funds in accordance with the cost estimate approved by the Foundation and with regulatory documents RFBR.

2. Adjust the program research work and cost estimates within the framework of the declared tasks and goals of the competitive project.

3. Adjust the list of co-executing organizations.

4. Change the composition of the performers of the competition project, notifying the Foundation about this in a report.

5. Use equipment purchased with grant funds as a priority to implement the project program throughout the entire duration of the project.

6. Keep the received grant and equipment, devices and durable items purchased with funds from the FUND (including software and materials) in the event of moving to another place of work under the following conditions:

a) work on the declared and funded grant competition project will be continued;

b) the FUND will be notified of the transfer to another place of work by a corresponding letter within a month from the date of transfer;

c) the expert council in the relevant field of knowledge agrees with the change in the organization of project financing;

d) the rules defined for this case will be followed.

The manager also undertakes to documentally inform the Foundation about the results of work on the project that have signs of patentability, commercial use or defense (dual) use, within two months from the date of completion of work on the project.

In case of obtaining the results of scientific and technical activities (RSTD), the manager is obliged, within the framework of the agreement “Fund – Manager – Organization”, to take into account these results in accordance with current legislation.

When submitting a project to a competition, the manager determines the deadline for its completion, which cannot be subsequently extended. The decision to continue financing the project for the next year (within the specified implementation period) is made by the Foundation on the basis of an expert review of annual scientific and financial reports. Timely submission of annual and final reports by the project manager (including in case of early completion of the project) – required condition Fonda. In the event of a negative expert opinion on the report, financing of the project may be terminated early based on a decision of the Foundation Council upon the recommendation of the expert council. The decision of the Foundation Board is final. Claims based on the results of review of reports will not be accepted.

Why the number of grant winners from the Russian Foundation for Basic Research (RFBR) decreased by almost half in 2017, how the amount of funding for science should not be limited, and why it is important to make reporting and examination of grants more open, read the material prepared by the Society of Scientific Workers. Commentary It was not possible to obtain material from the RFBR at the time of publication.

On May 23, 2017, the General Meeting of the interregional Society of Scientific Workers (SSR) adopted a resolution that contained criticism of certain aspects of the policies of the Russian Foundation for Basic Research (RFBR) and made proposals to increase the transparency of the fund’s work. On June 23, the resolution was sent to the Russian Foundation for Basic Research, the Ministry of Education and Science and the Administration of the President of the Russian Federation. After a month and a half (instead of the one required by law), ONR received a response from the Russian Federal Property Fund, which can hardly be called anything other than a reply. It is important to note that this is not the first round of correspondence between ONR and the RFBR. Resolution General meeting The ONR was a reaction to the lack of response from the management of the Russian Foundation for Basic Research to the letter of the ONR Council to the Minister of Education and Science of the Russian Federation (Ex. No. 16-10 dated November 29, 2016), which was signed by about 750 people, including the fund’s grantees. About it letter And reactions The site already wrote about it in the fall of 2016.

What can’t the scientific community and the leadership of the Russian Foundation for Basic Research agree on?

ONR is concerned that the share of the fund's funds allocated for initiative grants of scientific groups without restrictions on the research topic and age of participants (competition “a”) has decreased to 40% due to an increase in the share of funding for “oriented fundamental interdisciplinary” (“ofi-m”) competitions with a narrow theme and often easy to guess winners. At the same time, the foundation decided to make the amount of funding for competition “a” grants the same for all projects (700 thousand rubles), regardless of the composition of the team and the content of the research performed. As a result of this policy of the RFBR management, the percentage of winners of the competition “a” in 2017 was only 15-18% of the number of applications submitted, in contrast to 30% in previous years, and hundreds of scientific groups and thousands of scientists working at the global level lost the opportunity to continue their research. Indeed, in the budgets of most scientific organizations and universities, funding for science is limited to the payment of salaries, and there are no funds for the purchase of equipment, materials and travel expenses.

ONR insisted on the implementation of the following measures:

Set the level of expenses for initiative projects of scientific groups without limiting the topic and age of the leader (competition “a”) in an amount of at least 70% of the Foundation’s budget.

Stop the practice of determining the winners of the Foundation’s competitions without the participation of specialized professional expert councils in the fields of knowledge: such councils should conduct an examination of all projects, including youth projects. As for interdisciplinary projects, they should be reviewed by several specialized expert councils.

Stop the corrupt practice of holding competitions with a narrow theme, which is formed by a limited group of people.

Cancel the fixed amount of the grant within the framework of competition “a” and return to the practice of assigning the amount of funding depending on the composition of the scientific team and the real needs of the project.

Oblige the management of the RFBR to publish brief annotations of reports on all completed projects supported by the Foundation, along with a complete list of all publications on the project.

None of these ONR proposals received any meaningful response. Moreover, the requirement to publish annotations of reports on completed RFBR projects, along with a list of all publications on the project, was not even mentioned in the RFBR response, although it represents a norm of current legislation that all recipients of budget funds are required to comply with. Why the RFBR leadership is delaying the resolution of this issue, coming into conflict with the law, one can only guess. Apparently, the fact is that the publication of a list of publications on many large OFI-m grants can raise serious questions from the scientific community.

The RFBR’s response contains the following passage: “As for the share of competitions in oriented basic research, then the RFBR, in forming the relationship between initiative and thematically oriented competitions, is based on the need to abandon the practice of distributing limited budget funds in a thin layer between all projects. Funds must be allocated on the basis of a competitive selection to achieve the desired end result.”

Leaving to the conscience of the leaders of the Russian Foundation for Basic Research the idea that the goal of fundamental science is not to obtain new knowledge, but the “necessary final result,” let us analyze the statistics of the “ofi-m” competitions in 2015-2016 in order to understand how they conducted competitions to obtain these larger, “thickly spread” grants.

1. Although the “ofi-m” competitions are positioned as oriented fundamental interdisciplinary research on the most pressing breakthrough problems, the analysis shows that their interdisciplinarity is often artificial, and the topics of most of them are well described by the main rubricator of the Russian Foundation for Basic Research in areas 01-08 (see. Table 1).

Table 1. Correspondence of “ofi-m” competitions 2015-2016 main directions of the RFBR rubricator 01-08.

Scientific direction according to the RFBR rubricatorNumbers of competitions "ofi-m"
1 Mathematics, computer science and mechanics
2 Physics and astronomy , , ,
3 Chemistry , , ,
4 Biology and medical science , , , , ,
5 Geosciences ,
6 Sciences about man and society
7 Information technology and computing systems
8 Fundamentals of Engineering Sciences ,

2.According to the charter, the Russian Foundation for Basic Research supports exclusively open civilian research. In this regard, the “ofi-m” competition No. 609 “Security and countering terrorism” raises serious questions. Its topic is closely related to classified research and development, as evidenced not only by the topic of the competition itself, but also by the fact that the names of the projects of the winners of this competition and the names of their leaders are apparently classified. In any case, the RFBR website provides only the numbers of the winning applications.

3. In 12 out of 23 cases, i.e. in more than half of the “ofi-m” competitions in 2015-2016, the share of winners was more than 30% of the number of applications submitted, i.e. the competition for these large grants was less than the “thinly spread” RFBR grants of competition “a” in 2015-2016. (see Table 2). Only in 3 out of 23 “ofi-m” competitions in 2015-2016. the percentage of winners was less than 18% of the number of applications, which is slightly higher than the percentage of winners of the main competition of the Russian Foundation for Basic Research "a" in 2017.

In 3 out of 23 “ofi-m” competitions, 50% or more of the competition participants received grants, which seems completely unacceptable for grants on priority topics, the size of which significantly exceeds the size of the “a” competition grants.

Table 2. Percentage of winners of “ofi-m” competitions in 2015-2016.

Competition No.Number of participantsNumber of winners% of winners
501-502 776 111 14,30
503 30 14 46,67 **
504 54 24 44,44 **
505 40 14 35.00 **
506 143 18 12,59
507 94 23 24,47
601 75 26 34,67 **
602 21 8 38,10 **
603 107 32 29,91
604 69 23 33,33 **
605 64 19 29,69
606 41 17 41,46 **
607 20 10 50,00
608 28 15 53,57
609 216 39 18,06
610 63 22 34,92 **
611 98 27 27,55
612 181 25 13,81
613 27 14 51,85
614 48 19 39,58 **
615 60 20 33,33 **
COMFI*120 (385) 31 (107) 26 (28)

** - Number of complex projects (number of scientific groups). Each complex COMFI project involved at least three scientific groups from different organizations. Bold competitions in which the share of winners was 50% of participants or more are highlighted, those competitions where the share of winners is from 30% to 50% are marked with two asterisks and italics- competitions with a share of winners of less than 18%.

In the abstract of the competition 608 “Creation of intelligent sensory and biomechatronic rehabilitation technologies for patients with severe lesions of the sensorimotor system based on integration the latest achievements brain Sciences, modern methods adaptive processing and decoding of brain signals and successes in the development of mechatronics”, 7 out of 11 organizations in which the winners of this competition work are indicated. What, if not a predictable result, can be called such foresight of those who proposed the theme of this competition. Another organization, LLC Center for Aerospace Medicine and Technology, is located on the territory of the Institute of Biomedical Problems of the Russian Academy of Sciences. Her supervisor (who is also the grant recipient) defended her dissertation under the guidance of another winner of this competition, who works at the Institute of Biomedical Problems of the Russian Academy of Sciences. Two more winners work in the same laboratory at the Institute of Philosophy of the Russian Academy of Sciences. I.P. Pavlov, and one is in charge of this laboratory, and the other is his subordinate. The percentage of winners of the 608 competition was a record 53.6%, i.e. the competition was approximately three times less than for grants from competitions “a” in 2017, despite the volume of the “ofi-m” grant being four to five times greater than the size of the grant from competition “a”.

What is the difference between youth and adult science? What determines the need to form a separate “youth” interdisciplinary expert council, bypassing the main thematic expert councils 01-08, which represent specialists in all areas of science?

What motivated the decision of the Russian Foundation for Basic Research to equalize the amount of initiative grants “a” and why should a project of a group of 1-3 theorists receive the same funding as a study of a team of 10 experimenters who, in addition to a computer and business trips, need to buy equipment and materials?

notice, that we're talking about about the most massive and, in theory, the most democratic Russian scientific foundation, which finances the work of tens of thousands of scientists and provides the lion's share of Russian publications in publications indexed by the international database Web of Science. The answers to these questions are of national importance and will largely determine the future of our science.

The experience of the “dialogue” of the ONR with the leadership of the RFBR raises an inevitable question: how will the leadership of the RAS interact with the scientific community if the Chairman of the RFBR Council V.Ya. Will Panchenko be elected President of the RAS?

Since a constructive discussion with the leadership of the RFBR, unfortunately, has not yet developed, we consider it necessary to involve the founder of the RFBR - the Government of the Russian Federation and the Ministry of Education and Science of the Russian Federation - as an arbitrator. It is these executive authorities that are responsible for the efficiency of spending taxpayers’ funds on fundamental Scientific research in Russia.